Analyst, Finance & Administration

21-Dec-2023

University Administration

64682BR

Position Description

The Analyst, Finance and administration position offers an opportunity to contribute to the development of this groundbreaking new organization, and to enrich one’s skills and experience by contributing to decision-making about its future direction. The position holds strong potential for career advancement.

Reporting to the Executive Director, the Analyst will be responsible for a variety of financial tasks: financial analysis, planning, forecasting, and reporting; assisting the Executive Director in developing and monitoring budgets; managing procurement and payments; developing processes for managing the accounting of financial transactions using financial software and university systems; and representing the Salata Institute in collaborating with Finance and Administration in the Office of the President and Provost, and conducting essential operational functions.

The Analyst will also be responsible for significant aspects of the Institute’s operations, including the administration of matters that pertain to visiting scholars and the Institute’s fellows. This work will require collaborating with colleagues on matters such as facilities planning and procurement.  

As part of the Institute’s core team and one of the first employees of the recently created Salata Institute, the Analyst will also be expected to contribute to the growth of this new organization by helping to develop business processes, as well as to cultivate a mission-driven organizational culture of collaboration, creativity, respect, diversity, and inclusion. It is essential that the person in this position have a strong work ethic, be flexible and adaptive to change, and demonstrate professionalism and enthusiasm for the endeavor.

 Job-Specific Responsibilities include, but are not limited to:

Finance-related responsibilities

• Supports the Executive Director in the development of the Institute’s annual budget.
• Monitors operational expenses and revenues.
• Evaluates quarterly results, operating budgets, and analyzes multi-year financial plans, and provides guidance to the Executive Director on matters, including the strategic use of endowment and unrestricted funds.
• Develops hypothetical scenarios and conducts financial analyses that inform decision-making.
• Manages financial closings.
• Prepares and delivers presentations on the Institute’s budget and financial outlook to the Institute’s leadership and other stakeholders.
• Develops processes for managing the accounting of financial transactions using financial software.
• Manages procurement and payments.
• Represents the Salata Institute in collaborating with Finance and Administration in the Office of the President and Provost and with other colleagues in central finance division.

Administrative Responsibilities

• Supports the administration of matters pertaining to the Institute’s visiting scholars and fellows.
• Assists the Salata Institute’s Fellows (1-2 per year) in accessing University services and providing information and support that facilitate their temporary relocation to the Cambridge, MA area.
• Serves as the liaison to Harvard Schools on matters concerning the appointment of visiting scholars.
• Coordinates annual exempt salary increase program and performance management compliance and reporting.
• Serves as the Salata Institute’s liaison to Human Resources and on employment issues.
• Collaborates with colleagues in the Harvard Kennedy School to address any facilities issues that arise.

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• Minimum of 5 years’ relevant work experience

Additional Qualifications and Skills

The following qualifications are strongly preferred. If you meet some, but not all of them, you are still encouraged to apply; we value employees with a willingness to learn .

Demonstrated interest in climate change and sustainability.

Strong analytical, problem solving, written oral communication, and organizational skills,

Familiarity with Harvard's financial and reporting systems (i.e., Oracle financial applications, including AP, HCOM and PCard; HUBS; People Soft; and Concur).

Warm, enthusiastic and approachable work style.

Working Conditions

• Work is performed in an office setting

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. 

Harvard University supports a hybrid workplace model which will actively support some remote work. Specific days and schedules for on-site work and remote work will be discussed during the interview process. Please note hybrid workers must reside in a state where Harvard is registered to do business (CA, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA).   

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

About Us

The newly created Salata Institute for Climate and Sustainability develops and promotes durable, effective, and equitable solutions to the climate change challenges confronting humanity. The Institute pursues its mission by strengthening the Harvard-wide community of scholars, students, practitioners, and staff working toward climate solutions by providing a home for research, teaching, and engagement in climate and related environmental issues.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Department Office Location

USA - MA - Cambridge

Job Code

F0957P Financial Analyst III

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

Interfaculty Initiatives

Department

Salata Institute

Union

00 - Non Union, Exempt or Temporary

Pre-Employment Screening

Education, Identity

Schedule

Full time. Monday through Friday. 35 hours per week. 

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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