Alumni Relations Officer

SCHOOL/UNIT DESCRIPTION:
Since its founding in 1963, the Inter-University Center for Japanese Language Studies (IUC) has been the pre-eminent immersion program for students seeking professional-level fluency in Japanese. With administrative headquarters at the Freeman Spogli Institute for International Studies at Stanford, the IUC is led by a Stanford faculty director and cooperatively managed by a consortium of North American universities with major programs in Japanese studies. Each year, more than 50 students attend the IUC program in Yokohama to focus exclusively on advanced Japanese language studies. Two-thirds of them are enrolled in M.A. and Ph.D. programs, with another third having recently completed a B.A. The IUC alumni community includes numerous highly accomplished Japan experts in academia, business, diplomacy, journalism, law, and many other professions. Our staff are critical to supporting our organization’s core mission and ensuring that the IUC continues to meet the needs of today’s students.

Our VPDoR Diversity Journey:

• We create a hub of innovation through the power of diversity of disciplines and people.
• We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
• We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
• We promote a culture of belonging, equity, and safety.
• We embed these values in excellence of education, research, and operation.

POSITION SUMMARY:
The Inter-University Center for Japanese Language Studies (IUC) seeks an Alumni Relations Officer to join our team. The Alumni Relations Officer reports directly to the Associate Director.  The person works with alumni volunteers, faculty, students, the Office of Development, and other IUC colleagues to develop, implement, and assist with evaluating activities, programs, services, and communications that reach, serve, and engage alumni.   Assists with the achievement of the strategic plan goals,  as well as marketing, planning or managing all of alumni programs, events, educational opportunities, and/or other alumni initiatives, and integrating information from Japan IUC operations. The Alumni Relations Officer works closely with IUC Japan staff to create seamless integration of alumni engagement and career networking, and ongoing alumni events including reunions.  Familiarity with Japanese culture and language is a plus.

CORE DUTIES:

• Recruit faculty and volunteers to facilitate their participation in alumni programs and events.
• Develop contacts and maintain relationships with alumni, faculty, students, staff, and vendors.
• Develop and implement a range of alumni events, programs, and services.
• Coordinate operational and logistical planning of alumni events, activities, outreach efforts, and event registration.
• Produce reports to evaluate performance of alumni programs and services.
• Recruit and oversee student workers and temporary/casual workers.

MINIMUM REQUIREMENTS:
Education & Experience:
Bachelor's degree and three years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Strong written and verbal communication skills.
• Demonstrated skills at building collaborative relationships with internal colleagues and customers.
• Ability to work independently and as part of a team to meet expected deadlines and schedules.
• Excellent customer service skills.
• Strong project management skills and the ability to manage complex timelines and multiple projects.
• Computer proficiency and the ability to learn new systems.
• Detail oriented.

WORKING CONDITIONS:

• Occasional work on evenings and weekends.
• Some domestic and international travels.
• May work outdoors.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu .
  

Background check will be required for all final candidates. For consideration, please submit resume and cover letter.

The expected pay range for this position is $71,000 to $82,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected] . For all other inquiries, please submit a contact form .

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.