Alumni Engagement Coordinator

William and Mary, United States

Updated: about 1 hour ago
Location: Williamsburg, VIRGINIA
Job Type: FullTime

Position Information
Position Information


Position Number 01152W
Position Title Alumni Engagement Coordinator
Employment Category Full Time Operational
Location William & Mary
Department 3LA000 Development/Alumni Foundation
Unit Mission Statement
William & Mary Business School Foundation (Foundation) supports the Raymond A Mason School of Business at William & Mary (School) through solicitation and receiving gifts on behalf of the School and operating the Executive MBA (EMBA) programs of the School.
Position Summary
This position is essential to the daily operations of the Raymond A. Mason School of Business’ Office of Advancement. It is responsible for the support of alumni engagement events operations, support of support of daily operations of the office, research and reporting, and management of related software tools. This individual will report to the Director Alumni Engagement & Events.
Core responsibilities include but are not limited to:
  • Managing all aspects of soliciting and collecting event registrations and RSVPs, from design and concept of event invitations to managing the electronic collection of RSVPs
  • Assistance with all pre, onsite, and post alumni engagement event logistics
  • Reporting and analyzing event attendance and other success metrics and tracking this data systematically in the university’s CRM system
  • Processing and recording vendor payment invoices and assisting in budget management for the Office of Advancement
  • First-line responsibility for communications, problem solving, and interaction with key stakeholders
  • Assist with data integrity initiatives, as they relate to the Mason School’s alumni population
  • Support travel and expense reconciliation for Associate Dean


The Raymond A. Mason School of Business at William & Mary values Diversity and strongly supports Equity and Inclusion as part of our core values. Because of that belief it is the duty of all employees of the Mason School to ensure they promote DE&I efforts through their work as part of their primary responsibilities. This includes, but is not limited to, making efforts to share opportunities with all populations, being respectful in interactions with all people, and holding others to the standards set forth by the Mason School of Business. Diversity, Equity, & Inclusion is the responsibility of the whole community, and we strive to create a place of shared harmony and belonging for all.
Conditions of Employment
  • Occasional early morning, evening, and/or weekend work as needed.
  • Ability to lift up to 50 lbs.
  • This position is restricted to the availability of funding.
  • This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
Essential Designation No
FLSA Non-Exempt
Position Restricted? Yes, the appointment is limited due to funding availability
Position Term 12 month - Restricted
Position Months Faculty or Staff: 12 month
Required Qualifications
  • High School graduate equivalent combination of education and experience
  • Demonstrates a strong sense of customer service and is a team player who is also comfortable as a self-starter
  • Demonstrates outstanding interpersonal skills to develop and foster communication and teamwork with a diverse audience including alumni, donors, faculty, staff, students, and the College community
  • Excellent computer skills and proficiency with Microsoft Office products and a variety of computer applications including word processing, graphic design, spreadsheets, databases, and online system
  • excellent verbal, written, and interpersonal communication skills and displays sensitivity to personal information
Preferred Qualifications
  • Bachelor’s degree
  • Experience in higher education, or an industry that requires event planning, or marketing
  • Experience with CRM databases, event management software, and digital communication tools.
Is the position remote work eligible? Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range Up to $45,000 commensurate with experience and internal alignment
Advertised Pay Range Statement
University Salary Range U06
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none
Job Open Date 03/28/2024
Review Begin Date 04/11/2024
Job Close Date
Open Until Filled Yes
Special Application Instructions
A cover letter, resume, and references are required for full consideration.
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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