Affirmative Action Compliance Assistant Manager

East Carolina University, United States

Updated: 18 days ago
Location: Greenville, SOUTH CAROLINA
Deadline: ;

Posting Details
Position Information


Job Title Affirmative Action Compliance Assistant Manager
Position Number 929941
Vacancy Open to All Candidates
Department AAH Office for Equity and Diversity
Department Homepage https://oed.ecu.edu/
Advertising Department OFFICE FOR EQUITY & DIVERSITY
Division Academic Affairs
Classification Title Assistant Director
Working Title Affirmative Action Compliance Assistant Manager
Number of Vacancies 1
Full Time Equivalent (FTE) 1.00
Full Time or Part Time Full Time
Recruitment Range Commensurate with Qualifications
Position Location (City) Greenville
Position Type Non-Faculty
Job Category Non-Faculty Instructional & Research
Organizational Unit Overview
The Office for Equity and Diversity provides leadership to university’s efforts to foster a welcoming and inclusive environment. The office promotes equity in educational opportunity, programming and employment and promotes an environment of diversity, respect and inclusion for all members of the university community.
Job Duties
The Affirmative Action Compliance Assistant Manager is responsible for carrying out activities related to complying with federal and state laws, policies and guidelines including the university’s affirmative action programs, policies, and procedures. Duties involve efforts specifically designed to diversify the faculty and staff workforce, with emphasis on equity gaps in representation, directly supporting student success including greater educational outcomes and higher levels of complex thinking. The Assistant Manager is responsible for the following job duties and responsibilities:

Compliance:
Complete annual policy and program updates of the affirmative action plan ensuring compliance with federal and state laws, policies and guidelines and in collaboration with Human Resources, the Office of Academic Affairs Personnel Administration and other institutional partners
Work with the Equal Opportunity and Diversity Data Analyst to ensure completion of all required equal opportunity reports and analyses in compliance with federal and state laws, policies and guidelines
Lead and complete packaging and format preparation of all final reports, analyses, and related submission requirements for EEO Plan prior to annual March 1 deadline
Evaluate/Assess effectiveness of outreach and recruitment efforts in compliance with all federal and state laws, policies and guidelines
Manage faculty exit survey dissemination and exit conference process, and prepare trend report of findings
Plan, manage, and coordinate with key partners the logistics for signature programs designed to diversify faculty and staff pipelines
Evaluate and assess the effectiveness of action-oriented programs designed to address underutilization and diversify the faculty and staff workforce by disseminating assessment tool, collecting responses, and reporting summary of results
Determine the nature of appropriate action-oriented programs/activities to address EEO Plan goals and diversify the faculty and staff workforce through identification of areas of focus using a data-informed approach
Develop, research information for, and prepare college, divisional, or unit affirmative action plans, including proposing action-oriented programs/activities to address affirmative action goals and diversify the faculty and staff workforce
Directly and independently engage with key partners to provide guidance and support implementation of action-oriented programs/activities, including follow-up regarding implementation, evaluation of effectiveness of efforts, and tracking efforts/results
Provide assistance with policy, procedure, or program research, including research to identify pipeline data
Manage and lead meetings for the university’s EEO Advisory Committee in compliance with state EEO guidelines including membership, content development and presentation, and direct interaction with membership
Manage the PeopleAdmin applicant tracking system by reviewing and approving EEO compliance documentation and/or system actions to assess EEO procedural compliance in recruitment and selection; initially address issues of EEO procedural non-compliance; and directly interface with faculty, administrator, and other staff search committees and hiring authorities
Coordinate and conduct random desk audits to assess EEO procedural compliance
Increase awareness about areas with EEO Plan goals and/or faculty and staff equity gaps and provide recruitment and outreach strategies directly to search committees for related positions
Provide relevant guidance and consultation to search committees and personnel representatives regarding appropriate recruitment processes and procedures based on unit’s specific situation
Maintain database to document compliance guidance provided, assess and identify patterns of non-compliance; and recommend and implement processes to reduce instances of non-compliance
Provide advice and guidance about appropriate use of codes and statuses in PeopleAdmin applicant tracking system to ensure accurate applicant data

Training and Awareness:
Design, develop and deliver both online and face-to-face EEO recruitment procedure compliance education for search committees and hiring officials in collaboration with Human Resources and other institutional personnel partners to reduce the risk of non-compliance
Design educational materials and deliver presentations to promote the recruitment of a diverse workforce in collaboration with OED staff, as appropriate
Research and develop education and awareness materials
Prepare materials for EEO training and presentations; coordinate dissemination of affirmative action information
Plan, manage, and coordinate logistics for equity/affirmative action briefings; evaluate/assess the effectiveness of the program by disseminating assessment tool, collecting responses, and reporting summary of results
Other:
Develop and maintain collaborative relationships
Other duties as assigned.
This position is contingent upon available funding.
Minimum Education/Experience
  • Master’s or advanced degree in education, business, psychology, or a related field and one year of related experience OR Bachelor’s degree in education, business, psychology, or a related field and two years of related experience OR Bachelor’s degree and three years of related experience.
  • Demonstrated understanding of civil rights and EEO laws and the legal underpinnings of affirmative action.
  • Evidence of strong organizational and administrative skills.
  • Evidence of excellent written communication and human relations/interpersonal skills.


Qualifying degrees must be received from appropriately accredited institutions and conferred by the time of hire.
License or Certification Required by Statute or Regulation
n/a
Preferred Experience, Skills, Training/Education
Special Instructions to Applicant
East Carolina University requires applicants to submit a candidate profile online in order to be considered for the position. Applicants should submit (1) a cover letter that outlines how their experience and qualifications specifically align to this position, (2) a curriculum vitae/resume, and (3) a list of three references, including contact information, online.
Applicants must be currently authorized to work in the United States on a full-time basis.
Additional Instructions to Applicant
In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.
Job Open Date 02/23/2024
Open Until Filled Yes
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date. If no closing date is indicated, the position may close at any time after the initial screening date.
Initial Screening Begins
Rank Level
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/58757
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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