Advancement Coordinator

 

Reporting to the Executive Director of Prospect, Engagement, & Data Strategy, the Advancement Coordinator will be responsible for supporting the University's Advancement fundraising efforts through prospect development and research support, including tracking critical information related to potential donors, monitoring sources for connections to the university, producing the department newsletter, department vendor and source management, budget maintenance, and special projects. This job requires initiative, critical judgment, discretion, and strong technical, writing and communications skills.

 

The Advancement Coordinator is a member of the Data Strategy & Innovation team within University Advancement. Data Strategy & Innovation is dedicated to housing, managing, analyzing, and disseminating information and data to inform Advancement and Development Office strategy; foster strong relationships with donors, volunteers, and campus partners; and promote effective integration.

 

 Princeton University Advancement  works to inform, inspire, and involve Princeton’s global community of alumni, parents, and friends in ways that enable the University to fulfill its mission of advancing learning through scholarship, research, and teaching to serve humanity.

Coordinate and prepare internal media digest:

• Identify critical information in the media and other sources; review publications, lists, and other sources for connections to the university, university-specific fundraising initiatives, and prospect specific information; disseminate to the offices engaged in fundraising and alumni relations at Princeton through department communication tools
• Produce weekly electronic digest which packages articles and other media mentions of interest to Advancement and select senior campus partners and senior administrators
• Coordinate department efforts, ensure timely production of a high-quality product and key information facilitation

Budget and vendor management:

• Act as primary contact with external vendors including contract initiation and negotiation; manage department contracts and resolve issues; working with the Director to ensure departmental vendor management is aligned with department priorities
• Monitor, analyze, and reconcile budgets (subscriptions, travel and training, and general) keeping department financials up to date and accurate and informing resource decisions
• Prepare purchasing and expense reports through appropriate Princeton systems, and manage all necessary budget paperwork

Data integrity and special projects:

• Using advanced technical tools, including queries, dashboards, and reports, extract and prepare lists and exports of data related to prospect research, prospect management, and prospect data projects and priorities
• Maintain and updates information about donors; prepare reports for the University’s files; maintain records on the Advancement database; and use technology effectively to research, organize, and present data
• Conduct ongoing reviews of alumni and donor data for consistency and enhancements; update prospect specific information in Development database, ensuring information is accurate and up to date; coordinate updates of biographical and prospect development related data with other Development Office departments.
• Undertake special projects, prepare project documentation and project materials

Departmental coordination: 

• Provide high-level general organizational coordination of department needs, including scheduling and calendaring; travel and meeting arrangements; organize department files
• Assist the director in preparing agendas, meeting notes, and other materials and departmental documentation as necessary; perform other assignments for the director and Advancement Operations as needed
• Maintain departmental vacation schedule and calendars

Resources maintenance: 

• Oversee department online and periodical subscriptions, including distributing source materials to department staff; maintain tracking spreadsheet; and proactively monitoring source review for resource management
• Maintain reference materials in library and inventory of department materials; track and maintain renewals; review with staff

 

 

• Bachelor’s degree and at least three years of relevant practical experience or seven plus years of strongly related experience. 
• Excellent interpersonal skills and a high degree of professionalism and initiative.
• Superb written and oral communication skills.
• Exceptional attention to detail; accuracy, flexibility and demonstrated ability to be proactive and to prioritize tasks.
• Strong problem-solving, data gathering and organizational skills.
• Proficient computer skills, including proficiency in the Microsoft Office suite of applications (Word, Excel, PowerPoint and Outlook), CRM databases, and use of web browsers; ability to learn and manage alumni database information.
• Strong problem-solving and organizational skills; ability to function in a busy, high-pressure environment.
• Discretion in dealing with highly confidential material.
• Customer service orientation.
• Demonstrated ability to exercise independent judgment and make decisions based on established policies and procedures, and ability to interact with department staff, University Advancement staff, campus partners, volunteers and donors.
• Commitment to University Advancement’s mission to inform, involve, and inspire Princeton’s global community of alumni and friends, and adhering to its guiding principles of High Performance, Innovation, Civility, and Collaboration.

Preferred Qualifications:

• Prior experience in an education or fundraising setting.
• Familiarity with Advance, Prime financial systems and tools, HTML and web design software a plus.

 

 

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

36.25

No

Yes

180 days

No

No

No

Associate

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