Admissions Officer I

Admissions Officer I

The Opportunity:

Are you personable and approachable with strong organization skills? The College of Journalism at the University of Florida is seeking an Admissions officer that values trust, respect, fairness, and customer service to join the Division of Graduate Studies.  

In this role, you will assist with recruitment, onboarding, management, and coordination of admissions for our in-residence graduate students. Looking for someone with strong interpersonal skills and ability to work collaboratively and effectively across divisions and in a culturally diverse environment. Excellent verbal and written communication skills are a must.

Key duties:

• Support recruitment for all in-residence master’s and Ph.D. students.
• Understand all admissions requirements and serve as an expert communicator about all graduate program offerings including combination degree programs, faculty expertise, curriculum, and student opportunities.
• Answer admissions inquiries in a timely manner with excellent customer service to support recruiting goals.
• Manage applications and admissions process.
• Communicate with prospects and applicants throughout application process.
• Ensure completeness of application files.
• Route applications to appropriate faculty for review and ensure timely faculty review of applications.
• Ensure compliance and coordination with UF Graduate School on all aspects of application processing.
• Track applicant, admission and enrollment data and prepares reports.
• Maintain current knowledge of student support services including financial aid, career services and more.
• Processes immigration visas for new and current students
• Assist Director of Communications with event-based promotional products and arrange packing, shipping, and setup of displays.
• Assists in Ph.D. applicant spring visitation
• Coordinate new student orientation events.
• Travel within and out of state and/or participates in online and in-person recruitment activities such as conducting information sessions at four-year colleges, graduate school fairs, and association meetings on and off-campus.
• Track all recruitment-related expenses and follows university procurement rules.

About the College of Journalism and Communications (CJC)

CJC has 74 full-time faculty members teaching in four departments: Advertising, Journalism, Public Relations, and Media Production, Management and Technology. A recognized national leader in the field, the College is accredited by the Accrediting Council on Education in Journalism and Mass Communications (ACEJMC). To learn more: https://www.jou.ufl.edu/

The University of Florida is an equal opportunity/affirmative action employer and is committed to increasing the diversity of its faculty. We welcome nominations from anyone who would bring additional dimensions to the University’s research, teaching and service mission including women, members of minority groups, protected veterans and individuals with disabilities.

About the University of Florida

The University of Florida is a member of the Association of American Universities, is categorized in the Carnegie Commission’s top tier of research universities, and is ranked #5 among public universities by U.S. News and World Report. UF has a student body of over 55,000 who come from all 50 states in the United States and more than 100 countries. The university and greater Gainesville communities enjoy a diversity of cultural events, restaurants, year-round outdoor recreational activities, and social opportunities.

About the City of Gainesville

Gainesville (http://cityofgainesville.org ) is one of the state’s centers of education, medicine, cultural events, and athletics. Gainesville is one of the most attractive cities in Florida. The city is in a central location to both the Gulf of Mexico and the Atlantic Ocean, providing easy access within a day’s drive to beaches, nature preserves, and water-based activities. For additional information on Gainesville, FL and population demographics, follow this link: Explore Gainesville in 60 Seconds.

$48,000 - $50,000 annually

Bachelor's degree; or an equivalent combination of education and experience. 

• Strong interpersonal skills and ability to work collaboratively
• Excellent verbal and written communication skills
• Knowledge of UF policies and procedures, including purchasing, travel, student records, and other finance and accounting responsibilities. Prefer experience with PeopleSoft, UF Go, Enterprise Analytics, Slate, Pcard, SIS, and Salesforce. 
• Able to work as a team and independently.
• Able to work with large quantities of data.
• Able to consolidate and summarize information.
• Able to understand the value and concept of graduate education.
• Incredibly detail oriented.
• Strong customer service and persuasive speaking skills.
• Able to operate strictly within processes and policies.
• Knowledge of spreadsheet and presentation software such as Microsoft Excel and Microsoft Powerpoint.

• Please upload cover letter, resume, and three references for consideration

Application must be submitted by 11:55 p.m. (ET) of the posting end date.