Admissions Coordinator

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Admissions Coordinator, Boca Raton, FL

Summary of Responsibilities:

• Assist with various functions including but not limited to graduate recruitment and advising prospective and current students.

• Review admissions applications and audit applicant records in the error tables.

• Provide cross-functional assistance in the admissions department utilizing platforms such as: Banner, OnBase, Salesforce, admissions customer relationship management (CRM) system, etc.

• Review applicant’s record when transcripts are received and determine if applicant file can be referred to the respective college for review and decision making. This process includes the overall review of the applicant record, including review of conduct issues and working with the Conduct Officer for follow up and record clearance.

• Assist with processing admission decisions in Banner, including clearing of registration holds, sending out acceptance packets and admissions decision letters.

• Assist with processing requests from applicants and departmental faculty and staff relating to change of entry term, change of program concentration and inactivation or reactivation of records.

• Audit applicant records in the error table.

• Assist with transcript management in Banner and OnBase, adhering to official Graduate College’s protocols and procedures. 

• Provide backup support for Graduate College’s program assistants including but not limited to front desk support and various Graduate College’s email account correspondence.  

• Check each application ensuring data is accurate and complete. This includes, but is not limited to, application/decision award validation, checking OnBase for confirmation of receipt of transcripts or other data, printing transcripts from various sources and researching the validity of transcript and/or accreditation of schools.

• Assist with other admissions processes and events within the Graduate College as assigned.

The Department of Graduate Admissions at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves. 

FAU Benefits and Perks: 

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 

• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service  

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php  

• Sick Leave Pool Program 

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf  

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php  

 

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The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: www.bdb.org/apartments  

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.
Demonstrated organizational skills and ability detail oriented required.
Demonstrated strong interpersonal, written and verbal communication skills required.
Ability to exercise independent judgment, multitask, and manage/prioritize time required.

Salary:

$48,000 - $52,000 per year.
Exempt Administrative, Managerial, Professional (AMP)

College or Department:

GC: Graduate Admissions

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.
This position is eligible for flex scheduling under the discretion of the supervisor.

Application Deadline:

2024-05-28

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email [email protected] or call the Office of Civil Rights and Title IX at (561) 297-3004.
As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.