Admissions and Student Engagement Coordinator

Job Summary:

The School of Dental Medicine (SDM) is looking for a full-time university staff Recruitment & Admissions Coordinator to support student recruitment, admissions, and school related event support, under the direction of the Manager of Admissions & Student Engagement .This position collaborates with unit, division, department and school staff; this position will also work closely with external campus partners that include the Office of Student Financial Aid, Bursar’s Office, Registrar and other programs across the Anschutz Medical Campus.

We are seeking academic service professionals who are looking to develop in student recruitment and admissions. We welcome applications from individuals who are collaborative, communicative, caring, detail oriented, organized, proactive, able to think critically, focused on quality, dedicated to personal growth, and highly collaborative. The position is located at the University of Colorado - Anschutz Medical Campus . Hours will be dependent on business need (i.e., student events, professional development), but typically will be Monday – Friday between the hours of 8:00am and 5:00 pm. Hybrid options are strongly considered and will be determined by the Manager of Admissions & Student Engagement. All hybrid working arrangements are reviewed and approved by SDMHR Director and SDM leadership. This position may require occasional travel. 

Key Responsibilities:

Recruitment and Admissions (Essential Function 85%)

• Serve as the first point of contact for students, faculty, and staff; responsible for being available to analyze and evaluation prospective and current students questions and be able to interpret  recruitment, pre-requisite, admissions, and/or matriculation questions.
• Counsel and advise prospective students on the SDM dental education programs recruitment and admissions processes, timelines, deadlines, and individual application and candidacy status (i.e., application documents, troubleshooting portal and submission inquires / issues,  regarding SDM  for dental educational program, campus life and resources)
• Assist with the review and preparation of application packets and the organization/execution of onsite and virtual interview processes:

• Learn and use multiple student recruitment, admissions, and SDM business applications and technologies (i.e., WebAdmit system, SharePoint, Microsoft Office Suite, campus student information systems, HireRight) to execute assigned administrative responsibilities (i.e., background checks, resource, file management, student profiles, reviewing student matriculation and deposit process)
• Oversee and coordinate student compliance for assigned student dental programs; ensure incoming dental students and annual immunizations (i.e., TB, flu shot) and certification records (i.e., BLS, first aid, glucometer, HIPPA) are completed within school timelines and deadlines. 

Senior Level: In addition to the duties above, appointments at this level will...

• Develop and evaluate strategic recruitment initiatives; analyze and evaluate current recruitment initiatives and communicate recommendations to department leadership.
• Design and organize student on-site and/or virtual interview process.
• Manage and update dental application resources and tools (i.e., application materials, recruitment materials, online recruitment webpages). 

Event Coordination and Support (Essential Function – 10%)

• Provide support for planning, organizing, and execution of various SDM events (i.e., recruitment interview days, onboarding and orientation, annual commencement ceremony, annual student awards banquet, and annual White Coat Ceremony, student affair events); collaborate with various steering committees for each SDM event in event planning, logistics and/or participation.

Senior Level: In addition to the duties above, appointments at this level will...

• Organize and coordinate various student programs and services that support student engagement and wellness (i.e., stress management workshops, health fairs)

*This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The SDM DS Student Affairs, Admissions and Student Engagement office encompasses support to the mission areas of education, research, patient care and community engagement at the University of Colorado, School of Dental Medicine (CUSDM). The department fulfils this charge through multi-disciplinary professional collaboration in student recruitment, admissions, and student engagement. Our team is committed to engage, innovate and enhance, as a way to support student success, provide access to education, and better serve patients and the broader community. 

The CUSDM, a collaborative partner on the Anschutz Medical Campus, is a diverse learning, clinical care, and research community. The CUSDM is committed to integrated health that innovates, treats and discovers for the well-being of and in-service to local and global communities. CUSDM will be recognized as the leading transformative dental institution that graduates future-ready practitioners to deliver research-informed person-centered care. 

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Intermediate Level:

• A bachelor’s degree in in Human Resources, Business, Public Administration, Healthcare Administration, Communications or related field from an accredited college or university. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
• One (1) year of experience with student recruitment and admissions or administrative experience (i.e., business office operations, data entry, or similar positions. 

Senior Level:

• A bachelor’s degree in in Human Resources, Business, Public Administration, Healthcare Administration, Communications or related field from an accredited college or university. Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
• Two (2) years of experience with student recruitment and admissions

Applicants must meet minimum qualifications at the time of hire.

Conditions of Employment: 

• Position may require travel
• Position may be required to lift up to 25 lbs
• Evenings and weekends

Preferred Qualifications:

• Three (3) years of experience with student recruitment and admissions.
• One (1) year experience working in student affairs and/or admissions within a higher educational setting.
• A working knowledge of requirements, application process and procedures for admission to the Dental School and University.
• Experience working in a competitive admissions program in a higher educational setting.
• Experience with student recruitment and admissions business applications and technologies (i.e., WebAdmit, SIS, CRM). 

Knowledge, Skills and Abilities:

• Ability to analyze, interpret, and evaluate a broad range of laws, rules, and regulations in order to exercise good judgment in applying them to recruitment and admissions challenges.
• Knowledge of the professional standards, concepts, and practices of recruitment and selection.
• Ability to communicate effectively, both in writing and orally, including public speaking.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Knowledge of applicable Federal and State laws and regulations.
• Ability to maintain a high level of confidentiality while working with sensitive information.
• Ability to take initiative with daily work activities and collaborates to create a positive effect on team performance.
• The ideal candidate for this position will be a detail oriented, dedicated and professional individual.

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: SDM Human Resources @ [email protected] . 

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by  February 29, 2024.

Anticipated Pay Range:

The starting hiring range for this position has been established as:

Intermediate Professional: $36,740 - $49,232

Senior Professional: $39,719 - $53,224

The above hiring ranges represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program .