Administrative Support Specialist

Details

Posted: 24-Mar-24

Location: Charlotte, North Carolina

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 55358

Position Number: 002729

Department: College of Science (Col)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

• Monitor, manage, and make regular reports on all (12 active) unit funds including general, foundation, discretionary, and grants and make budgeting decisions independently.
• Process donations from individuals and foundations, coordinating independently with the university development office to assure proper assignment and reporting.
• Maintain responsibility for purchasing decisions and processing for department, and adjust budgets independently.
• Maintain responsibility for the administration of the Gardens membership fundraising program for unit, interpreting procedures and initiating actions.
• Initiate processes and maintain records for all personnel in unit: permanent staff, temporary, student workers and volunteers.
• Manage all accounting records, cross-referencing in a variety of applications for accuracy.
• Responsible for records associated with Continuing Ed classes offered at the Gardens.
• Administer membership program, requiring full understanding of unit mission and staff activities.
• Independently draft communications for membership program as well as some educational and plant sale communications, including use of graphic design programs.

Minimum Experience / Education:

Required Minimum Qualifications:
Graduation from high school and one year of related office experience; or an equivalent combination of education
and experience.
University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience.

Preferred Education Skills and Experience:

• Bachelor's degree in accounting or other financial discipline is desirable.
• Experience working in a college or university setting is preferred.
• Experience using Banner or other related student information and college financial systems.
• Prior administrative assistant experience.
• Customer service experience is highly desirable.
• Ability to effectively interact with students, faculty, and university staff is strongly preferred.
• Strong computer software skills including knowledge of MS Office Suite and Google Suite is preferred.
• Strong written and oral communication skills.

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About The University of North Carolina at Charlotte
UNC Charlotte is North Carolina's urban research institution. Our campus is located in the piedmont of North Carolina, just two hours from the mountains and three hours from the Atlantic Ocean. A large public university with a small college feel, more than 27,200 students consider UNC Charlotte’s 1,000-acre campus their home away from home.
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