Administrative Support Specialist

North Carolina State University, United States

Updated: 5 days ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Job Posting Information


Posting Number PG193940SP
Internal Recruitment No
Working Title Administrative Support Specialist
Anticipated Hiring Range $37,000 (30 hours per week)
Work Schedule 30 hours per week to fall within Monday -Friday; 8:00 a.m. – 5:00 p.m. Flexible whether 4 or 5 days per week.
Job Location Raleigh, NC
Department NC Live
About the Department
The NC State University Libraries supports and enables research and learning by providing collections, services, spaces, and technologies for the NC State community and its partners. The Libraries is committed to being a powerful competitive advantage for the university in every aspect of its mission, including attracting and retaining the best faculty and students and promoting their success. To that end, we foster a culture of creativity, diversity, and innovation. The library system consists of the D. H. Hill Jr. Library, the James B. Hunt Jr. Library, and branch libraries for design, natural resources, and veterinary medicine.
NC LIVE serves as a public-private partnership, supporting 200 member libraries and their communities across the state. NC LIVE offers free electronic access to resources for all ages on topics ranging from careers, business, and investing, to health, history, and genealogy. All North Carolinians may use NC LIVE resources through local public libraries, community colleges, or college and university libraries. Contact your local library for free access to NC LIVE resources. For more information about NC LIVE, please see http://www.nclive.org/about
Essential Job Duties
The Administrative Support Specialist supports NC LIVE, a statewide organization hosted by the NC State University Libraries. In this role you will provide advanced administrative support for a broad variety of functions for the NC LIVE Executive Director, Assistant Director, and other NC LIVE staff.
Key Responsibilities include but are not limited to:
Executive Support:
  • Managing an active calendar of appointments
  • Plan and arrange travel for the Executive Director and ensure that travel authorizations and reimbursements are made in accordance with policies and procedures.
  • Gathers data and generates reports for Directors and staff


Program Support:
  • Help resolve, refer or triage inquiries as needed.
  • Composes and prepares communications using thorough knowledge of NC LIVE process and procedures.
  • Processes incoming and outgoing invoices and payments, ensuring that payments are in line with University and Department policies.
  • Plan and coordinate events, conferences, program and meetings.

Additionally you will serve as a liaison to the Libraries’ Human Resources and Finance and Business operations.
Other Responsibilities
Other duties as assigned

Qualifications


Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
  • Knowledge of administrative office support processes and protocol
  • Demonstrated experience using various office and productivity tools, including word processing, email, web browsers, and spreadsheets or databases
  • Proven ability to meet high service standards in all interactions (in-person, by telephone, via email or online)
  • Attention to detail, time-management, and organizational skills
  • Strong written and oral communication skills; strong grammatical skills and ability to compose, edit, and proofread
  • Ability to foster an environment of belonging and well-being
  • Ability to maintain confidentiality
  • Ability to work independently and in a team environment
  • Strong problem-solving skills
  • Ability to interpret and explain a wide variety of policies and procedures, varying from basic to complex, to the public, and to exercise independent judgment
  • Demonstrated ability to locate, analyze, and interpret data contained in complex online systems
Preferred Qualifications
  • At least two years of college coursework
Required License or Certification
N/A
Valid NC Driver's License required No
Commercial Driver's License Required? No

Recruitment Dates and Special Instructions


Job Open Date 04/15/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 04/19/2024
Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please attach resume, cover letter, and contact information for three professional references.

Position Details


Position Number 00105747
Position Type SHRA
Position Classification Band Title Administrative Support Specialist
Position Classification Band Level Advanced
Position Classification Salary Range $ 34,602 - $ 58,870
Salary Grade Equivalency GN08
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 0.75
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 259001 - NC Live
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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