Administrative Support Specialist - Advanced

Details

Posted: 06-Apr-24

Location: Greenville, North Carolina

Salary: Open

Internal Number: 70100

Job Duties:

The University Cashier's Office day-to-day operations are very similar to that of a commercial bank as it relates to the handling, collecting, and accounting for receipts. The office also issues refunds to students in accordance with university and financial aid guidelines. The Administrative Support Specialst position is responsible for the accurate, efficient, and timely processing of payments to student accounts and the daily balancing of these transactions. Transactions are processed across the counter, by mail, telephone and/or fax request. This position also has specific responsibilities related to, faculty staff waivers, 1098-T reprints, pick up of the daily mail for the Cashier's Office, scanning all incoming mail and balance payments for posting, and ensuring items in the check box are followed up on for endorsements. The position is also responsible for daily scanning and balancing the daily deposit check file to the banking institution. The position assists with the day-to-day operational flow of the Cashier's Office and ensures that the office functions are in compliance with University policies and procedures, as well as State and Federal guidelines. This position has specific responsibilities to function as the Departmental Cashier when needed to provide accurate, efficient, and timely processing, receipting, validating, and accounting of departmental and bank deposits. This position will reconcile various processes, including: Banner Student Activity, Cash (consolidated drawer and cashier drawers) and Banner General Ledger Cash. The position also has other support/back up roles within the office. The position has no supervisory duties.

Special Instructions To Application:

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Minimum Education/Experience:

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Full time or Part time: Full Time

Position Location (city): Greenville

Position Number: 901352

Organizational Unit Overview:

The Division of Administration and Finance is ultimately responsible for all financial and administrative activities of East Carolina University and its affiliated Foundations. The Division consists of Financial Services, Campus Operations, Information Technology and Computing Services, Human Resources, Environmental Health and Campus Safety, Auxiliary Services and various support activities related to the ECU affiliated Foundations. The Division is led by the Vice Chancellor of Administration & Finance. The Vice Chancellor is responsible for oversight of the policies, personnel, budgets, and administrative activities of all operations at East Carolina University and its affiliated Foundations. This division is a service provider in support of academic, research, and outreach missions of the University. Within the Division, Financial Services is responsible for financial activities of East Carolina University and its affiliated Foundations. The mission of Financial Services is: To provide for the financial needs of the University and its Foundations in a customer-oriented, friendly environment while assuring the proper stewardship of all fiscal resources.
The University Cashier's Office is the central collection center for student accounts receivable and serves as a depository center for University funds receipted through departmental deposit. The primary purpose of this office is the collection of and accounting for student tuition, fees and related charges. The office is responsible for the verification, receipting and certification of university funds presented through departmental deposit while safeguarding these funds until deposited with a designated commercial bank(s) and certified through the office of the State Treasurer. This must be accomplished while in compliance with University policies and procedures, State and Federal laws and regulations and established accounting practice.

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About East Carolina University
To be a national model for student success, public service and regional transformation, East Carolina University uses innovative learning strategies and delivery methods to maximize access; prepares students with the knowledge, skills and values to succeed in a global, multicultural society; develops tomorrow's leaders to serve and inspire positive change; discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond; transforms health care, promotes wellness, and reduces health disparities; and improves qualify of life through cultural enrichment, academics, the arts, and athletics. We accomplish our mission through education, research, creative activities, and service while being good stewards of the resources entrusted to us. East Carolina University delivers on the promise of opportunity. We open doors. We improve lives. We transform the present, and we discover the future. In these ways and more, we serve our community, our state, our nation and our world as together we reach toward our greatest potential. Tomorrow starts here.
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