Administrative Support Associate

University of North Carolina at Chapel Hill, United States

Updated: 26 days ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 02 Apr 2024

Posting Information
Posting Information


Department Mathematics-318900
Career Area Administrative/Clerical Support
Is this an internal only recruitment? No
Posting Open Date 03/25/2024
Application Deadline 04/02/2024
Position Type Permanent Staff (SHRA)
Position Title Admin Support Associate - Advanced
Salary Grade Equivalent GN06
Working Title Administrative Support Associate
Position Number 00003647
Vacancy ID P018842
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Monday – Friday, 8:00am – 4:30pm
Work Location Phillips Hall, UNC Chapel Hill
Position Location North Carolina, US
Hiring Range $39,614 - $44,015
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The mission of the Department of Mathematics is to extend the frontiers of mathematical knowledge and the ways it is used in the real world, to disseminate that knowledge and train the next generation of teachers and researchers, as well as those choosing careers with industry or government. The Department is committed to building and nourishing interaction with other units across campus using mathematics, institutes and industries in the research triangle, across the state and the nation. The Department maintains a strong research program as well as a comprehensive educational program. An active, healthy research environment is essential for the training of graduate students and enlivens the teaching of undergraduate courses, bringing students into contact with new and relevant mathematics and creating a population with the necessary mathematical skills and appreciation, encouraging some to join the next generation of researchers and educators. The fundamental importance of education in mathematics is reflected in the General College curriculum’s foundations and connections requirements in quantitative methods. The Department is strongly committed to making its programs open and accessible to members of groups historically underrepresented in the sciences.
Position Summary
The Administrative Support Associate (ASA) independently administers the day-to-day activities of the Math Department Business Office. Duties include working as the department’s receptionist, making departmental room reservations, scheduling common final exams, managing and purchasing the department’s supplies, ordering textbooks, processing undergraduate payroll, serving as departmental parking coordinator, and processing incoming and outgoing mail. The ASA is also responsible for managing the department’s email listservs as well as managing the department’s main calendar on the departmental web page. The ASA will also be trained to serve as a backup for certain accounting tasks (such as vendor creation and travel reimbursements).
Minimum Education and Experience Requirements
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Required Qualifications, Competencies, and Experience
- Expertise and experience using Microsoft Office, including Word and Excel 
- Excellent written and verbal communication skills.
- Ability to work independently and within a team.
- Exemplary time management skills and must possess strong interpersonal skills. 
- Excellent organizational skills, the ability to multi-task as well as be flexible and adaptable.
- Ability to manage time and meet critical deadlines. Must be able to follow through, complete tasks and resolve issues.
- Ability to work with a high level of accuracy and attention to detail. 
- Demonstrate the ability to work with confidential and sensitive information. 
- Must be able to exercise sound judgment and work independently.
Preferred Qualifications, Competencies, and Experience
- Prior experience using ConnectCarolina, PeopleSoft, Law Logix, Ad Astra or similar systems.
- Prior experience with Adobe Acrobat Pro
- Prior experience working within an academic unit.
- Prior experience designing flyers and other announcements using digital tools
- Prior experience using Wordpress, X(Twitter), and Facebook
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/276911

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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