Administrative Support Associate - Shelby County

Auburn University, United States

Updated: 3 months ago
Location: Auburn, ALABAMA
Deadline: ;

Position Details
Position Information


Requisition Number S3312P
Home Org Name Shelby County
Division Name AL Cooperative Extension System
Position Title Administrative Support Associate - Shelby County
Job Class Code DA04A/B
Appointment Status Full-time
Part-time FTE
Limited Term No
Limited Term Length
Job Summary
This position is located in Columbiana, AL.
The Administrative Support Associate- ACES/AAES provides services, advice, and assistance for administrative, financial and clerical business plus other services in support of the programs in the Shelby County Extension Office.
Reasons you’ll love being Administrative Support Associate with ACES – Auburn:
  • Job Satisfaction! Be a part of life-changing work in your community!
  • Excellent full-time benefits that start on Day 1!
  • Medical, dental, and vision insurance options!
  • Work/life balance!
    • 4 weeks of vacation accrued each year.
    • 96 hours of sick leave accrued annually.
    • 7 paid holidays in addition to 2 weeks of paid leave during Christmas/New Years when the University closes.
    • 6 weeks of paid parental leave for the birth or adoption of a child (available for BOTH moms & dads).

  • AU tuition assistance for you and your dependents after a year of service.
  • Generous state retirement plan along with other voluntary retirement plan options and benefits.
  • Fun, flexible & diverse work environment. Every day is different!
  • Supportive leadership & peers. The ACES team supports you and your work!

EXTENSION: The Alabama Cooperative Extension System is the outreach organization for the land grant mission of Alabama A&M University and Auburn University. Its educational programs grow from these two land grant university campuses to serve the people of Alabama. Science-based educational programs are delivered that enable people to improve their quality of life and economic well-being. Information and programs are available online or in person through all 67 County Extension Offices and at teaching sites throughout Alabama communities. For more information, please see https://www.aces.edu/ .
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship, and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts, and more!
Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting aub.ie/working-at-auburn .
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.
At Auburn, our work changes lives. Learn more about Auburn’s impact, as well as generous employee benefits and opportunities by visiting aub.ie/working-at-auburn
Essential Functions
  • General office management and secretarial support
  • Funds management and reporting
  • Publications/printed materials management and distribution
  • Financial transactions (travel payments, payroll, purchase orders, bills) management and processing
  • Equipment/property management and reporting
  • Personnel transaction processing and reporting
  • Events planning and management
  • General clerical/administrative support and assistance for on-going programs.
  • Will serve as a member of the County 4-H team. 
  • Serves as a member of the office team and may be called upon to perform any of a variety of office tasks to provide assistance and support for program service areas and client groups according to his/her competencies.
  • Works under general supervision and will occasionally make independent judgment for moderately complex technical matters following generally known policies, procedures and operating systems; and be involved with individuals, groups, programs and the general public in matters requiring excellent interpersonal and communication skills.
  • Proficiency with computers and software programs including Windows, Microsoft Office, Word, Excel, PowerPoint, Access and other similar programs are essential.

Minimum Qualifications


Minimum Qualifications
Level I-High school diploma or equivalent plus 2 years of experience in clerical and administrative support services.
Level II-High school diploma or equivalent plus 4 years of experience in clerical and administrative support services.  Experience must include at least 2 years at the preceding level or equivalent.

Substitutions for Experience:
Degrees accepted in lieu of experience, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills, License, and Certifications


Minimum Skills and Abilities
Minimum Technology Skills
Minimum License and Certifications

Desired Qualifications


Desired Qualifications
  • Experience and knowledge of Quicken, ADOBE and publisher software
  • Experience updating websites and the utilization of social media in the workplace and skilled with multi-tasking are highly desirable.

Posting Detail Information


Salary Range $31,200-$45,800
Job Category Administrative
Working Hours if Non-Traditional
City position is located in: Columbiana
State position is located: AL
List any hazardous conditions or physical demands required by this position
Posting Date 01/12/2024
Closing Date 01/21/2024
EEO Statement
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Quick Link for Internal Postings https://www.auemployment.com/postings/42806

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