Administrative Support Associate - Journey

East Carolina University, United States

Updated: 3 months ago
Location: Greenville, SOUTH CAROLINA
Deadline: 22 Jan 2024

Position Details
Position Information


Job Title Administrative Support Associate - Journey
Position Number 001311
Vacancy Open to All Candidates
Time-Limited No
Department Homepage https://www.ecu.edu/dental/
Advertising Department DENTAL MEDICINE, SCHOOL OF
Division Academic Affairs
Classification Title 10421 Admin Support Associate
Competency Level 2 - Journey
Working Title Administrative Support Associate - Journey - Ross Hall
Number of Vacancies 1
Full Time Equivalent (FTE) 1.0
Full Time or Part Time Full Time
Recruitment Range $31,200 - $40,156
Anticipated Hiring Range $31,200 - $33,645
Salary Grade Equivalency GN04
Work Schedule M-F
Work Hours 8-5pm
Position Location (City) Greenville
Job Category Staff - Office/Clerical
Organizational Unit Overview
The School of Dental Medicine is composed of ten administrative offices and four academic departments. The Administrative units include the Offices of the Dean, Vice Dean, Associate Dean for Student Affairs, Associate Dean for Research, Associate Dean for Clinical Affairs, Associate Dean for Extramural Clinical Practices, Assistant Dean for Dental Education and Informatics, Assistant Dean for Educational Support and Faculty Development, Assistant Dean for Academic Success and the Assistant Dean for Business Operations and Financial Affairs. The four academic departments are Surgical Sciences, Pediatric Dentistry, Orthodontics and Dentofacial Orthopedics, General Dentistry and Foundational Sciences.
Included in the mission of the School of Dental Medicine is to educate dental care providers (both dental students and dental residents) and to address the oral health care needs of the underserved population of North Carolina. The School of Dental Medicine meets these missions by operating dental clinics that provide both educational experiences for the dental students and residents and provides dental care to the residents of North Carolina. These clinics occur in both Ross Hall in Greenville, North Carolina, as well as Community Service-Learning Centers located throughout North Carolina. In order to operate these clinics, appropriate dental auxiliaries and clinical staff are needed.
Job Duties
The Admin Support Associate will provide administrative support to the Assistant Dean for Dental Education and Informatics by handling a variety of responsibilities, including scheduling meetings, maintaining a calendar, coordinating travel, and being in contact with different administrators within the college, health science center and university; students and patients to give general information about the school of dental medicine and the Office of Dental Education and Informatics.Experience in a healthcare setting and experience working with OS X and Mac applications would be helpful in this position.
The primary purpose and responsibility of this position is to provide administrative support to the Assistant Dean for Dental Education and Informatics by handling a variety of responsibilities, including scheduling meetings, maintaining a calendar, coordinating travel, and being in contact with different administrators within the college, health science center and university, students and patients to give general information about the school of dental medicine and the Office of Dental Education and Informatics. The Administrative Support Associate is the main point of contact for all external partners and provide administrative support for all ongoing projects.
Additionally, this position will be responsible for managing curriculum maps. The Administrative Support Associate will enter current and past curriculum data into XComP to provide the Office of Dental Education and Informatics with an accurate benchmarking and reporting tool for content, structure, delivery, and assessment of our dental school curriculum.
The Administrative Support Associate will also be in charge of updating faculty profiles within Faculty 180 based on performance reports created in XComP. Finally, this position will serve as the Banner ID coordinator for the ECU SODM. The Administrative Support Associate will be the main point of contact with ITCS for Banner ID-related matter. This position will also work closely with Student Affairs and Human Resources department to keep data up-to-date.
DENTAL MEDICINE SUPPORT POSITION – NOT SUBJECT TO STATE HUMAN RESOURCES ACT.
Minimum Education/Experience
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation
None
Preferred Experience, Skills, Training/Education
Experience in a healthcare setting and experience working with OS X and Mac applications.
License or Certification required by the Department
None
Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 01/12/2024
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 01/22/2024
Open Until Filled No
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/66366
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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