Administrative Support Associate - Journey

East Carolina University, United States

Updated: 3 months ago
Location: Greenville, SOUTH CAROLINA
Deadline: 05 Feb 2024

Position Details
Position Information


Job Title Administrative Support Associate - Journey
Position Number 969003
Vacancy Open to All Candidates
Time-Limited No
Department Homepage http://www.ecu.edu/cs-dhs/surgery
Advertising Department SURGERY-GENERAL SURGERY
Division ECU Health/BSOM
Classification Title 10421 Admin Support Associate
Competency Level 2 - Journey
Working Title Administrative Support Associate
Number of Vacancies 1
Full Time Equivalent (FTE) .50
Full Time or Part Time Part Time
Recruitment Range $15,600 - $20,078
Anticipated Hiring Range $16,822 - $17,727
Salary Grade Equivalency GN04
Work Schedule M-F
Work Hours 8am - 5pm (exact schedule TBD) - 20 hrs.
Position Location (City) Greenville
Job Category Staff - Office/Clerical
Organizational Unit Overview
The Department of Surgery is a multi-faceted organization in a complex organizational structure. It is a department within the School of Medicine with the attendant responsibility for patient care, medical education and research. The Chair of the department is also the Chief of Surgical services for the hospital and, as such, has a broad range of activities including administration of the OR; allocation of scarce OR resources; adequacy of surgical beds; and credentialing of hospital surgical staff.
The department includes full-time faculty members in the sections of: general & bariatric surgery, pediatric surgery, plastic surgery, surgical oncology, transplant surgery, trauma & acute care surgery. The department faculty provide surgical care to the people of eastern North Carolina, including pre-operative and post-operative care. The department provides surgical education to medical students and residents every day of the year. The department also has a vibrant research program including funded grants and clinical trials. The employees in the department support the clinical, education and research work of the department. To accomplish these tasks requires a highly competent, appropriately classified, and an adequately paid staff.
Job Duties
ECU Department of Surgery is currently seeking a part-time (20 hours/week) Administrative Support Associate to serve as the lead administrative and faculty support for the Division of General and Bariatric Surgery. This individual will provide direct support to the Division Chief along with 5 other faculty members/surgeons. Duties include but are not limited to: Scheduling and coordinating appointments, meetings, and call schedules as necessary; Preparing faculty annual reports and evaluation materials; Assisting with Promotion and Tenure requirements for faculty on the tenure track; Initiating purchase and travel requests; and Coordinating patient care activities with the administrative schedules of the physicians.
The Administrative Support Associate will also serve as the Bariatric Surgery fellowship program coordinator, monitoring accreditation requirements; preparing for scheduled reviews and site visits; coordinating candidate recruitment, orientation for new fellows, faculty and fellow evaluation process, and training rotations.
CLINICAL SUPPORT POSITION – NOT SUBJECT TO STATE HUMAN RESOURCES ACT
The Brody School of Medicine at East Carolina University is affiliated with ECU Health Medical Center, which serves as it’s teaching hospital, as well as the flagship hospital for ECU Health.
Minimum Education/Experience
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation
N/A
Preferred Experience, Skills, Training/Education
Administrative support in a clinical or academic setting.
License or Certification required by the Department
N/A
Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 01/29/2024
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 02/05/2024
Open Until Filled No
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/66843
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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