Updated: about 2 months ago
Location: Greenville, SOUTH CAROLINA
Deadline: 06 Mar 2024
Position Details
Position Information
Job Title | Administrative Support Associate - Contributing |
---|---|
Position Number | 935704 |
Vacancy Open to | All Candidates |
Time-Limited | No |
Department Homepage | https://english.ecu.edu/ |
Advertising Department | ENGLISH, DEPT OF |
Division | Academic Affairs |
Classification Title | 10421 Admin Support Associate |
Competency Level | 1 - Contributing |
Working Title | Administrative Support Associate - Contributing |
Number of Vacancies | 1 |
Full Time Equivalent (FTE) | 1.0 |
Full Time or Part Time | Full Time |
Recruitment Range | $31,200 - $34,632 |
Anticipated Hiring Range | $31,200 - $33,100 |
Salary Grade Equivalency | GN03 |
Work Schedule | Monday-Friday |
Work Hours | 8:00 a.m.- 5:00 p.m. |
Position Location (City) | Greenville |
Job Category | Staff - Office/Clerical |
Organizational Unit Overview | The Department of English is the largest department in the Thomas Harriot College of Arts and Sciences with over 60 faculty members. Adding to the complexity of the job performed by this position occupant, the department is very diverse, crossing various subdisciplines of English language and literature, writing, film and folklore, and linguistics. The department offers four degrees: a BA in English, a BS in Professional Writing and Information Design, an MA in English, and a PhD in Rhetoric, Writing, and Professional Communication as well as various minors and certificates. Additionally, the English department manages a robust writing program teaching first-year and research-based composition classes to all ECU students. |
Job Duties | The primary purpose of this position is to serve as the communication hub for the department. Ther person in this position also maintains technology inventory and office supplies; coordinates event planning, and assists with material management of the office. This individual also serves as a backup and assists other staff members (all staff members are cross-trained for this purpose) and department officers. Task examples include ProCard purchases; addressing basic student, advisor, and faculty queries; distributing alumni communications; and organizing spreadsheets for the unit administrator. This individual is responsible for receiving incoming information from drop-in traffic, telephone calls, and email. Receives departmental visitors including students, administrators, faculty, staff, alumni, and external visitors. Responsible for addressing queries and directing to appropriate individuals within the unit. Accepts telecommunications into the unit, filters information, and directs to appropriate individuals. Responsible for internal distribution of communications originating within departmental faculty, staff, and students. This position is also responsible for the design and execution of special departmental events including unit recognition ceremonies in December and May, receptions, retirements, resignations, and special awards. Assists committee chairs and faculty with scheduling of nonrecurring events. Assists with student recruitment by preparing program recruitment packets and promotional merchandise for College and ECU-wide recruitment events such as summer freshmen orientations, Open Houses for Prospective Students and Pirate Aboard events. Prepares and distributes flyers for Writing Foundations events and professional workshops. Collects and distributes course promotion flyers. Another job duty assigned to this position is department technology and office supply inventory control. Maintains an inventory and manages technology checkout to faculty and graduate students. Provides data for periodic computer refresh cycles. Monitors existing inventories of key office supplies including paper, toner ink, and other consumables. Communicates need for replenishment to Lead Admin. Manages the surplus furniture and technology. Coordinates the office preparation for new faculty, handles office cleaning and repair requests, and office moves. Oversees the annual reorganization and cleanup of all shared spaces in the main department office and the faculty lounge. Other duties include key office flows and materials management. Manages the computer lab in Bate 2007, reserves rooms upon request (25Live), responsible for organizing and implementing effective movement of mail and parcels to selected destinations, responsible for organizing and implementing effective system of responding to departmental demands for photocopying and scanning, regularly updates and maintains the faculty contact list, the faculty office hour list, and the semester-by-semester course syllabi collection. Fields instructor queries about textbook adoption and ordering. Women and minorities are encouraged to apply. |
Minimum Education/Experience | High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work. |
License or Certification required by statute or regulation | None |
Preferred Experience, Skills, Training/Education | None |
License or Certification required by the Department | None |
Special Instructions to Applicant |
|
Job Open Date | 02/20/2024 |
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. | 03/06/2024 |
Open Until Filled | No |
Quick Link for Direct Access to Posting | https://ecu.peopleadmin.com/postings/69138 |
Alternate option | If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. |
AA/EOE | East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] . |
Eligibility for Employment | Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. |
Office of Human Resources Contact Information | If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. |
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