Administrative Support Associate - Advanced - Ross Hall

East Carolina University, United States

Updated: 11 days ago
Location: Greenville, SOUTH CAROLINA
Deadline: 19 Apr 2024

Position Details
Position Information


Working Title Administrative Support Associate - Advanced - Ross Hall
Position Number 000907
Department AAH SODM OD Administration
Department Homepage www.ecu.edu/dentistry
Advertising Department DENTAL MEDICINE, SCHOOL OF
Division Academic Affairs
Classification Title
Competency Level 3 - Advanced
Number of Vacancies 1
Full Time Equivalent (FTE) 1.0
Hourly Salary Rate/Range 17.00 per hour
Work Schedule Monday - Friday
Position Location (City) Greenville
Position Type Temporary Staff
Job Category Staff - Office/Clerical
Primary Function of Organizational Unit
The School of Dental Medicine is composed of ten administrative offices and four academic departments. The Administrative units include the Offices of the Dean, Vice Dean, Associate Dean for Student Affairs, Associate Dean for Research, Associate Dean for Clinical Affairs, Associate Dean for Extramural Clinical Practices, Assistant Dean for Dental Education and Informatics, Assistant Dean for Educational Support and Faculty Development, Assistant Dean for Academic Success and the Assistant Dean for Business Operations and Financial Affairs. The four academic departments are Surgical Sciences, Pediatric Dentistry, Orthodontics and Dentofacial Orthopedics, General Dentistry and Foundational Sciences.
Included in the mission of the School of Dental Medicine is to educate dental care providers (both dental students and dental residents) and to address the oral health care needs of the underserved population of North Carolina. The School of Dental Medicine meets these missions by operating dental clinics that provide both educational experiences for the dental students and residents and provides dental care to the residents of North Carolina. These clinics occur in both Ross Hall in
Greenville, North Carolina, as well as Community Service-Learning Centers located throughout North Carolina. In order to operate these clinics, appropriate dental auxiliaries and clinical staff are needed.
Job Duties
This position reports to the Dean, working in close collaboration with the Dean’s Executive Assistant, to provide administrative support to the School of Dental Medicine. The position provides technical expertise in fulfilling a variety of tasks including preparation of presentation materials for the Dean’s office, support of alumni affairs to include event planning and direct interaction with alumni, and web page maintenance. The position also serves as a central point of contact for the dental school with job responsibilities include but are not limited to, answering
multiple phone lines, word processing, mail distribution, records/ files, assists in the processing of travel forms for the school, and other duties as assigned. The person in this position fosters goodwill and a healthy work environment by seeking to help others whenever possible and by conveying a strong but friendly customer service attitude. Additionally, this position is primary backup to the Dean’s Executive Assistant and possesses the skills and knowledge to seamlessly fill the Executive Assistants responsibilities during brief or prolonged absences and overload periods.
The volume of activities and day-to-day dynamics require that this position and the Dean’s Executive Director’s position coordinate efforts to complete routine and special assignment tasks in an efficient manner.
Minimum Education/Experience
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification Required by Statute or Regulation
N/A
Preferred Experience, Skills, Training/Education
Knowledge of ECU software
Knowledge of the ECU school of Dental Medicine
License or Certification Required by the Department
N/A
Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
  • All applications must be submitted by 11:59 p.m. (EST) on the closing date indicated.
Job Open Date 04/12/2024
Job Close Date 04/19/2024
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/70243
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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