Administrative Support Associate - Advanced

East Carolina University, United States

Updated: 3 months ago
Location: Greenville, SOUTH CAROLINA
Deadline: 22 Jan 2024

Position Details
Position Information


Job Title Administrative Support Associate - Advanced
Position Number 002334
Vacancy Open to All Candidates
Time-Limited No
Department Homepage https://medicine.ecu.edu/faculty-development/
Advertising Department SOM-DEAN'S OFFICE
Division ECU Health/BSOM
Classification Title 10421 Admin Support Associate
Competency Level 3 - Advanced
Working Title Admin Support Associate - Faculty Affairs & Leadership Development
Number of Vacancies 1
Full Time Equivalent (FTE) 1.00
Full Time or Part Time Full Time
Recruitment Range $31,200 - $45,447
Anticipated Hiring Range $31,200 - $40,944
Salary Grade Equivalency GN06
Work Schedule M-F
Work Hours 8-5pm
Position Location (City) Greenville
Job Category Staff - Office/Clerical
Organizational Unit Overview
The Office of Faculty Affairs and Leadership Development promotes excellence in medical education at ECU’s Brody School of Medicine through the professional and leadership development of faculty in all their roles – teachers, scholars, researchers, clinicians, scientists, and administrators – and throughout the lifecycle of their career, from onboarding to retirement.
The various programs held by The Office of Faculty Affairs and Leadership Development or offered through collaboration with other ECU offices include programming on teaching and assessment, wellness, career development, research and writing support, and reappointment, tenure, promotion. We facilitate the onboarding process through New Faculty Orientation and one-on-one entrance interviews for new faculty. We run a yearly junior faculty mentoring program (Mentoring Advice Program), a book club and programming for Medical Education Day. We facilitate the Master Educator Award process and provide support for nomination/application to other University and non-university award processes. We celebrate faculty through our quarterly newsletter, our monthly Above and Beyond, Alumni Spotlight, and our social media.
We provide support in resolving faculty inquiries and concerns, and we provide support for recruitment and retention of excellent faculty.
For departing faculty, we offer an exit interview. Our office also supports teaching opportunities for retired physicians.
The Office of Faculty Affairs and Leadership Development also promotes excellence in medical education at ECU’s Brody School of Medicine through the professional and leadership development of staff, students, and administrators.
Job Duties
Brody School of Medicine’s Office of Faculty Affairs and Leadership Development is currently seeking to hire a full-time Administrative Support Associate to join its team. The primary purpose of this position is to support the Director and two programming coordinators in the development and implementation of the Faculty Affairs and Leadership Development’s plans and policies.
Specific duties include:
  • Assist participants with program registration online.
  • Assist in managing calendars and arranging meetings for the office.
  • Schedule onboarding and exit interviews.
  • Facilitate resource consultation requests.
  • Maintain and develop content for the Office of Faculty Affairs and Leadership Development. website and OFALD’s social media platforms and communications.
  • Utilize Banner administrative function for pulling budget and pulling the BIC report for new hires.
  • Use Chrome River administrative function for purchasing and travel for OFALD and Brody Women Faculty Committee.
  • Track program participation and recognizes need for adjustments.
  • Coordinate all administrative functions with programming, i.e.: catering, room reservations, IT support, communication to participants, perform CME coordination function for MAP, Medical Education Day, BSOM Teaching Conference, and others as needed, support of committees and programming as needed.
  • Management of budget proposals for programming in Office of Faculty Affairs and Leadership Development and Brody Women Faculty Committee (BWFC).
  • Plan, create, and publish the Monthly Above & Beyond spotlight and Notable Alumni spotlights and collaborate to create quarterly newsletters.
  • Assist with new faculty orientation and onboarding initiatives, including pulling daily Banner report for onboarding faculty and verifying monthly reports with ECUP.
  • Provide guidance for program activities including outreach, volunteer coordination and partnerships development.
  • Stay informed of faculty and leadership development initiatives.
  • Ensure evaluative feedback is completed to continually improve the faculty development programs.
  • Assist Director with Faculty180 requests/consultations.
  • Assist Director with Five-Year Review process.
  • Assist Director with Chairs Yearly Survey process.
  • Help analyze program effectiveness and revise as necessary, developing new approaches and recommending changes to improve programming processes.
  • Help identify and provide resources to adapt processes/procedures.
  • Help identify trends and making recommendations.
  • Able to provide service/answers to clients.
  • Support programming, including MAP; MeRG; Medical Education Day; Teaching Conference; BSOM Leadership Academy; various award processes, including Master Educator, Scholar-Teacher, and Educator of Distinction.
  • Serve as the OFALD Lending Library’s librarian. Duties include using tinycat software to check books in and out, add new titles to the digital library, purchase new books as requested and as budget allows
  • Order supplies as needed for the office.
  • Arrange for repairs/maintenance as needed.
  • Assist with travel and reimbursements for OFALD, as well as BWFC.
  • Manage some of the day-to-day activities.
  • Assist with other duties as assigned.
Minimum Education/Experience
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation
None
Preferred Experience, Skills, Training/Education
Proficient in Microsoft Office (Word, Excel, Power Point). Strong communication and interpersonal skills.
License or Certification required by the Department
None
Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 01/11/2024
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 01/22/2024
Open Until Filled No
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/67566
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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