Administrative Support Associate - Advanced

East Carolina University, United States

Updated: 3 months ago
Location: Greenville, SOUTH CAROLINA
Deadline: 14 Feb 2024

Position Details
Position Information


Job Title Administrative Support Associate - Advanced
Position Number 000395
Vacancy Open to All Candidates
Time-Limited No
Department Homepage https://hhp.ecu.edu/
Advertising Department HLTH/HUMAN PERF,COLLEGE OF
Division Academic Affairs
Classification Title 10421 Admin Support Associate
Competency Level 3 - Advanced
Working Title Administrative Support Associate
Number of Vacancies 1
Full Time Equivalent (FTE) 1.0
Full Time or Part Time Full Time
Recruitment Range $31,200 - $45,447
Anticipated Hiring Range $38,000 - $42,905
Salary Grade Equivalency GN06
Work Schedule Monday - Friday
Work Hours 8:00 a.m. - 5:00 p.m.
Position Location (City) Greenville
Job Category Staff - Office/Clerical
Organizational Unit Overview
The College of Health and Human Performance (HHP) at ECU is home to eight academic units (offering over 30 degree options), award winning faculty, world class research labs and a diverse student body. Our wide range of academic programs provide an assortment of academic options for potential and current students. Student experiences inside and outside of the classroom are vast as well. Students in our programs are exposed to many different opportunities and experiences.
Job Duties
Performance Area: Student/Trainee Employment (30%)
In the Student/Trainee Employment area, the individual in this position ensures timely and accurate processing of student employee personnel actions for all students (undergraduate and graduate) and trainees (post-doctoral fellowships). This includes, but may not be limited to:
  • Initiating (including posting) and ensuring completion of student employment/assistantship contracts
  • Maintaining the data integrity of the information in the student/trainee employee database and employee personnel files by keeping them up to date,
  • Assisting with pay-related issues
  • Processing and notifying student/trainee employees and departments of breaks in service or terminations, and
  • Reviewing student/trainee personnel actions for compliance with various laws, regulations, and policies, codes personnel actions for correct processing,
  • Counseling and advising students on eligibility requirements (e.g. 1-9 navigation) and assisting with the related administrative requirements, and
  • Presenting orientations (as needed), outreach programming and workshops related to student employment to students, faculty, and staff.


Performance Area: Graduate Studies (30%)
  • In the Graduate Studies area, the individual in this position works closely with the Associate Dean for Graduate Studies and Faculty Affairs and will create, coordinate, and evaluate communication plans, meetings, and programming with (and for) graduate students (current, future, and alumni) to complement the efforts of and support unit graduate program directors/coordinators, ECU Graduate School, and others involved in graduate studies (e.g. logistical support such as system entry of faculty advisors, form creation and processing, initiation and stewarding of graduate assistantship contracts, survey administration, and other tasks).

Performance Area: Faculty Affairs (30%)
  • In the area of Faculty Affairs, the individual in this position will support and advise College administrators in faculty development activities, including but not limited to development of materials for programming and other logistical support.

Performance Area: Other responsibilities (10%)
  • Assist with college events and special initiatives (Office of Health Aging, Prevention Science Programming, and similar initiatives).

It is expected that the individual filling this position will contribute to broad based management of the college by providing input to policy and procedure decisions, contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of all cultures or backgrounds, and maintain competency and professional currency through self-directed professional reading, developing professional networks, engaging in professional development activities, and attending training and/or courses required institutionally or needed for continued effective service.
Contingent on Available Funding
Minimum Education/Experience
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation
None
Preferred Experience, Skills, Training/Education
  • Excellent communication.
  • Financial management.
  • Organization.
  • Time management skills.
  • Component in Microsoft Word, PowerPoint, Outlook, Banner.
  • Excellent communication skills and computer skills including Microsoft Word, Excel, Outlook.
  • Banner is highly recommended. Experience working at a university is preferred.
License or Certification required by the Department
None
Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 02/05/2024
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 02/14/2024
Open Until Filled No
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/68803
Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA[email protected] .
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected]. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

Similar Positions