Administrative Supervisor 1- Parking, Irvine- FT Day Shift

Updated: Mar 25, 2024
Location: Orange
Job Type:
Department: Parking

UC Title: ADMIN SUPV 1

Position Number: 41072858

Reports to: Parking Ops Enforcement Mgr 1

Working Title: Administrative Supervisor 1

Cost Center: Parking (428450) 

Bargaining Unit: No Bargaining Unit

FLSA: Exempt

Date Created: 3/19/2024

Job Code: 007374

Hours: 40

Shift: Not Applicable

FTE: 1

Position Summary: 

Reporting to the Parking and Transportation Services (PTS) Operations Manager, incumbent is responsible for the day to day office management of the Parking Services department, including space maintenance & utilization, telephone systems, purchasing supplies, equipment and services, monitoring of budget and expenses, inventories, and safety. Manages administrative office and supervises front desk staff which includes immediate supervision (hiring, evaluating, etc.) Incumbent provides administrative support, including calendar management, filing, travel, clerical support as needed. Incumbent will track data for on-going and ad hoc projects and develop spreadsheets/charts as required. Responsible for the on-going development and maintenance of the departmental web sites and gives support to ETC (Employee Transportation Coordinator).

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our: 

Compensation practices (https://www.hr.uci.edu/partnership/totalrewards/compensation.php ) and 

Benefits (https://careersucirvine.ttcportals.com/pages/benefits ). 

Salary Range: 

Annual Rate  Minimum  $66,700.00               Midpoint      $92,600.00               Maximum              $118,500.00

Required Qualifications:

Bachelor's degree or an equivalent combination of education and experience

Must possess the skill, knowledge and abilities essential to the successful performance of assigned duties

Ability to maintain a work pace appropriate to the workload

Skill in organizing and managing work and setting priorities in order to complete work in a timely manner and meet deadlines.

Attention to details with the ability to troubleshoot and pursue problems to satisfactory resolution

Ability to appropriately deal with stressful situations and individuals while remaining calm and professional

Working knowledge of MS Office products including Excel and Access

Ability to effectively communicate in a clear and concise manner

Minimum three years prior administrative/clerical office experience

Must demonstrate customer service skills appropriate to the job

SCAQMD Certification

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php  

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. 

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI’s Employee Experience Center (EEC) at [email protected] or at (949) 824-0500, Monday – Friday from 8:30 a.m. – 5:00 p.m.

Physical, Mental, & Environmental Demands

To comply with the Rehabilitation Act of 1973 the essential physical, mental and environmental requirements for this job are listed below. These are requirements normally expected to perform regular job duties. Incumbent must be able to successfully perform all of the functions of the job with or without reasonable accommodation.