Administrative Specialist

The Educational Psychology Department at the University of North Texas is seeking to hire a Administrative Specialist to join our team. Responsibilities of the position include, but are not limited to: *Travel. *Purchasing. *Budgets. *Spreadsheets/Excel. *Payroll/Timekeeping. *Hiring/Supervision of Student Assistants. *SPOT Evaluation Process.

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.

Supervise student workers by training, communicating expectations, taking disciplinary action as needed, and assisting with project management. This role also responsible for student worker hiring, payroll, timekeeping, managing schedules, and delegating tasks.

Arrange travel and reimburse expenses for departmental faculty, staff, students, and faculty candidates in a timely manner. Maintain good records of professional development funds and faculty recruiting expences as well as some other additional faculty funds.

Purchase office supplies and expences for professional development and candidate searches through Pcard or requisition. Complete monthly PCard reports, reconcile for other Pcard holders and create monthly budget reports to track departmental expenses.

Maintain Departmental inventory to state standards through the asset management system. Use appropriate forms and processes for purchasing, equipment checkout, and surplus removals. Complete annual inventory reporting.

Assist in maintaining SACS Accreditation by working with the Program Project Coordinator, Department Chiar and other faculty members to collect and record learning objective outcome data from each of the departmental program areas.

Create and manage SPOT Evaluations for each course.

Assist search committee chairs with faculty searches by arranging travel, meeting spaces, campus tours, benefits meetings, and expense reimbursements. Coordinate with student workers for assistance in the process and keep detailed records of departmental recruitment expenses.

Assist in planning and execution of departmental meetings and other events by scheduling conference rooms, purchasing, correspondence, and all other arrangements. Assist with college events as requested that may require work outside of normal office hours.

Assist all faculty, staff, students, and other guests as needed in a professional manner. Assist in creating a pleasant and efficient work environment.

Attend trainings and seminars for professional development. Records Retention. Other duties as assigned.