Administrative Specialist

University of Idaho, United States

Updated: 8 days ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP004378P
Position Title Administrative Specialist
Division/College College of Agricultural & Life Sciences
Department Eastern District
Location Off Campus Location - Custer County Extension Office, Challis ID
Posting Context Statement
Reporting to the Custer County Extension Educator, focusing on office operations including finance and administration. The Extension Office in Custer County staff position will perform a variety of tasks, with little or no supervision, keeping office hours 5 days a week. This position will perform a wide variety of clerical, reception, bookkeeping, and program support functions for the Extension Educator as assigned or required. This is an off-campus location. Work site is in Challis, Idaho.
Position Overview
Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.
Duties may include:
  • Manage records and documents
  • Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
  • Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
  • Other duties as assigned
Unit URL
https://www.uidaho.edu/extension/county/custer

Position Qualifications


Required Experience
  • Organizing tasks to meet deadlines
  • Participating in teams to accomplish shared goals
  • Using computer software and applications for word processing, email, and internet searches
Required Education
  • High School Diploma or equivalent
Required Other
  • None
Additional Preferred
Education:
  • Associates Degree, or a combination of education and/or related work experience


Experience in/with:
  • Ability to maintain confidentiality, perform detailed work, multi-task, be flexible, and be comfortable working independently
  • Agriculture industry and the 4-H Youth Development programs and operations
  • Designing and maintaining webpages, and social media sites (such as Facebook, Instagram, and Twitter) in a professional manner
  • Ability to remain calm and professional when working with adults and youth in stressful situations
  • Bookkeeping and using bookkeeping software (Quickbooks), creating and maintaining budgets and financial documents such as profit and loss statements, preparing accounts payable and receivable, balancing checkbooks, and reconciling monthly bank statements
  • Reception duties, including meeting and greeting the public, taking detailed messages, and possessing good phone etiquette and customer service skills
Physical Requirements & Working Conditions
  • Ability to lift, carry or otherwise move up to 30 pounds
  • Ability to work outdoors
Degree Requirement N/A: No degree requirement

Posting Information


FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $17.09 per hour
Type of Appointment Fiscal Year
FTE
1.0
Full Time/Part Time Full Time
Funding This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 04/08/2024
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
  • Applications received by April 22, 2024 will receive first consideration.
  • To be considered, your “Letter of Qualification” must address each of the required qualifications, including pertinent education or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on resume will not be accepted as a substitute for submitting a Letter of Qualification.
  • This is an off-campus location. Work site is in Challis, Idaho at the University of Idaho Extension Office in Custer County.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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