Administrative Specialist

University of California, Irvine, United States

Updated: 26 days ago
Location: Irvine, CALIFORNIA

Updated: Mar 8, 2024
Location: Irvine-Campus
Job Type:
Department: Design & Construction Services


Job Opening ID: 66105
Reports To: Administrative Services Officer
Working Title: Administrative Specialist
Department: Design & Construction Services
Bargaining Unit: CX
FLSA: Non-Exempt
Payroll Job Code: 004722
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: M-TH Onsite, F Remote 8-5
Employee Class: Career
 
Position Summary:
 
The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI’s brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers—striving to make it as easy as possible for people to get the services they need, when they need them. Design & Construction Services role is to support the University’s strategic plan through the design and construction of new and renovated facilities. We are committed to innovation, quality and value while being stewards of the University’s valuable resources as we focus on the mission of UCI’s brilliant future.
 
Working, and under the direction of the Administrative Services Officer and the Associate Director of D&CS, will contribute to all areas of administrative support including; construction document control, Calendaring for construction staff and PMs as needed, travel reimbursement, travel reimbursement, requests for reimbursements, travel advances and travel expense vouchers, front desk back up, purchase request processing, pal card use, parking permits to D&CS for visitors, data entry and report generation with existing data, incoming mail, payroll and time reporting functions, including timesheets, bi-weekly time reporting, and monthly leave reporting. May create tables or spreadsheets with existing data.
 
Total Compensation:
In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices  and benefits .
$28.61 - $29.96 (Hourly Rate) Expected Pay Range within the Full Salary Range $26.14 - $37.46 (Hourly Rate)
 
Department Website:
 
https://www.designandconstruction.uci.edu/
 
Required:
 
Skills to use computers utilizing Word, Access and various data base systems to format, enter, edit and print out technical documents and routine materials Skills to prioritize workload, redistribute to assistants and other staff Written and oral communication skills sufficient to perform all tasks Ability to interact effectively with students, faculty, staff and regulatory agency personnel Knowledge of alphabetical and subject matter filing systems.
 
Preferred:
 
Knowledge of University Policies and Procedures Knowledge of campus departments and their activities, locations, and administrative structure.
 
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php .
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected] .

 


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