Administrative Specialist - Tickle College Of Engineering

Administrative Specialist - Tickle College Of Engineering - 23000002O4 

Description

 

The Tickle College of Engineering (TCE) at the University of Tennessee, Knoxville (UTK), is seeking an Administrative Specialist interested in working in a team environment supporting staff in the Office of the Dean. UTK is recognized by Forbes magazine as one of America’s best places to work and offers competitive benefits that can be reviewed here: UT Benefits

The University of Tennessee, Knoxville, is the state’s flagship research institution, a campus of choice for outstanding undergraduates, and a premier graduate institution. Enrolling 31,700 students, the campus is located within the foothills of the Great Smoky Mountains and beautiful East Tennessee. As a land-grant university guided by its VolVision strategic plan, it is committed to excellence in teaching, research, scholarship, creative activity, outreach, and engagement. In all its activities, the university aims to advance the frontiers of human knowledge and enrich and elevate society. The university values seeking knowledge, leading with innovation and integrity, advancing diversity and inclusion, engaging locally and globally, and embracing the responsible stewardship of resources.
Reporting to the Executive Assistant to the Dean of the Tickle College of Engineering, the Administrative Specialist will serve as a highly visible primary point of contact in the front office of the TCE Administration Suite for faculty, staff, and students that visit or call the college. The Administrative Specialist greets visitors, answers calls, maintains office supply inventory, preparing letters/memos, take meeting minutes, maintain office appearance, directs student workers as needed, and serves as a backup to prepare meeting agendas. For the Assistant Dean of Finance and Administration and the Senior Director of Corporate Partnerships & Economic Development, this role prepares travel arrangements, tracks some budget spending and petty cash reimbursements,  schedules meetings and manage agendas, and coordinates paperwork. This position will also assist with college events such as faculty orientation, commencements, Board of Advisors activities, and the annual TCE banquet and welcome dinner.

 

 

Qualifications

 

Required Education and Experience:

 

• A high school diploma or GED with three years of experience coordinating or managing a large office or an Associate's with one year of experience coordinating or managing a large office.

 

Knowledge, Skills and Abilities:
• Excellent oral communication and writing skills.

• Demonstrated customer service skills.
• Ability to identify and maintain confidential issues.

• Ability to interact with a diverse group of individuals.
• Ability to prioritize and handle simultaneous projects.

• Strong organizational skills.

• Proficiency in use of Microsoft Office (Adept in Outlook, Excel, Word, Teams, and PowerPoint)
• Ability to learn and utilize new technology

 

Preferred Education and Experience:

• Bachelor’s degree in a field related to the position’s duties

• Experience working with a diverse student population.
• Experience in higher education.

Application Process:
For full consideration, applicants must electronically submit a letter of interest, resume, and the name, address, email, and phone number of three professional references to the Human Resources online Taleo System

 

Job
  Other Admin Asst/Secr/Clerical 
Primary Location
  US-Tennessee-knoxville 
Organization
  Administration - Engineering 
Schedule
  Full-time 
Campus/Institute  Knoxville 
Job Posting
  Dec 20, 2023, 2:09:21 PM