Administrative Specialist III

University of Idaho, United States

Updated: about 15 hours ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP004317P
Position Title Administrative Specialist III
Division/College Vice Provost for Strategic Enrollment Management
Department Enrollment Management
Location Moscow, Off Campus Location - In person in Moscow, Idaho is preferred, however, remote may be considered for the right candidate.
Posting Context Statement
As part of the Strategic Enrollment Management team, the Administrative Specialist III will work with a mostly remote technical team and help building and supporting features in the Slate CRM. The position will also work with a large on-campus group of academic support services. This position will be vital to ensuring our students succeed. All interested applicants are encouraged to apply. (if on-campus) The position will be located on the Moscow, Idaho campus, however, a remote option will be considered for the ideal candidate.
Position Overview
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
  • Coordinate office functions and maintain office processes, procedures, and records
  • Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
  • Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
  • Support regular and non-routine meetings and events; coordinate complex travel arrangements
  • Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
  • Maintain individual and office calendars
  • Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
  • May supervise or direct the work of others
  • Other duties as assigned
Unit URL
Strategic Enrollment Management (uidaho.edu)

Position Qualifications


Required Experience
  • Three years performing administrative or office support functions
  • Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
  • Using computer software and applications for word processing, spreadsheets, email and internet research
Required Education
  • High School Diploma or equivalent
Required Other
  • None
Additional Preferred
Education:
  • Bachelor’s degree


Experience:
  • Two years’ experience with Slate CRM
  • Independently solving problems and performing liaison activities in a work setting
  • Experience interpreting, applying and explaining complex technical information to non-technical users
  • Providing customer service
  • Query and Report-writing experience
  • Managing multiple deadlines and tasks
Physical Requirements & Working Conditions
  • None
Degree Requirement Listed degree qualification is required at time of hire

Posting Information


FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $22.21 per hour or higher depending on education and experience
Type of Appointment Fiscal Year
FTE
1
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 03/01/2024
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
This position is posted as open until filled, however, applications submitted on or before March 17, 2024 will receive first consideration.
Position will remain open until a suitable pool of candidates is identified.
Applicants:
Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.
For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources – Careers | University of Idaho (uidaho.edu)
If you would like to view a full copy of the job description, please reach out to the search coordinator at: [email protected]
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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