Administrative Specialist - Academic

Administrative Specialist – Academic 

Institute for Biomedical Sciences 

The Institute for Biomedical Sciences is a leading multidisciplinary research and education (degree-granting) institute dedicated to advancing fundamental and innovative biomedical research that improves human health and educating and training future generations of leading biomedical scientists and health (non-MD.) professionals related to biomedical sciences. 

These are exciting times at The Institute for Biomedical Sciences at Georgia State University. We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.  

The College of Biomedical Sciences is seeking (1) a dedicated and experienced Administrative Specialist – Academic. 

WHAT MAKES Institute for Biomedical Sciences A GREAT PLACE? 

• A flexible work environment  
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc. 
• A knowledge-sharing organization that works collaboratively with diverse partners. 
• Professional development opportunity and mentorship 
• A rapidly growing center within an academic setting 

HERE IS WHAT YOU WILL DO 

The ideal candidate for this position requires exceptional organizational skills, attention to detail, and the ability to effectively communicate with faculty, students, and staff. The Administrative specialist–academic ensures the smooth functioning of academic processes, assists in administrative tasks related to academic programs, and contributes to the overall efficiency of the academic department. 

The essential duties and responsibilities of the Administrative Specialist – Academic are the following: 

• Assist the Assistant Directors of Undergraduate and Graduate Programs in refining the course curricula, collecting, analyzing, and interpreting multiple types of data related to the design and implementation of IBMS education programs.
• Continuous assessment of enrollment data and projections, and credit hours assigned to IBMS courses and faculty.
• Assist with the undergraduate enrollment process for the Institute.
• Manage the classroom and seminar activities for undergraduate and graduate education programs.
• Establish and maintain relationships with business and industry contacts critical to the educational experience.
• Maintain undergraduate and graduate student records.
• Maintain records of class and grade rolls.
• Recruit graduate students by traveling to fairs and regional and national research conferences, conducting information sessions, and leading campus visits for prospective students. 
• Manages the development of recruitment plans and materials. Attend undergraduate recruitment and/or orientation events on campus.
• Manage the supplies and materials for undergraduate and graduate educational programs and activities.
•  Continuous monitoring of support for student stipends, fellowships, and scholarships.
• Provides academic and career advisement services to IBMS students.
• Other duties as assigned Other duties as assigned

Benefits:

The University System of Georgia (USG) provides comprehensive benefits to Georgia State employees. USG offers healthcare, dental, vision, and other benefits, as well as retirement plan options.  

 Key Benefits :

• USG Mandatory Retirement:
• Teacher Retirement System
  • TRS is a Defined Benefit Plan, a traditional public pension plan. Employees contribute 6% and USG contributes 19.81% to the plan. Your retirement benefit is calculated by factoring in years of service, final salary, and a 2% multiplier. Employees are vested after 10 years of service. 

See the retirement comparison chart for more information.  

Tuition Assistance Program (TAP)

 Full-time employees enrolled in a USG degree program may earn their degrees for free. 

Find the TAP details here .  

Minimum Requirements:

• Bachelor's degree and four years administrative experience; or High school diploma or GED and eight years administrative experience; or a combination of education and related experience.

Preferred Hiring Qualifications:

•  Experience working with graduate and undergraduate education programs.

Special Instructions:

To be fully considered for this position all candidates must submit the following at the time of submission: 

· A complete and accurate GSU application

· Resume

· Cover Letter

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