Administrative Special Projects-For Hire Only

Duke University, United States

Updated: about 2 months ago
Location: Durham, NORTH CAROLINA

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Position Summary

Manages and coordinates the Duke University Libraries (DUL) work for the Lilly Renovation and Expansion project from design to construction to reopening and substantial completion of the post-reopening punch list.  This position is for 16 hours per week through September 2026.


Responsibilities 
  • Manages and/or coordinates DUL’s planning, design and construction-support work associated with the renovation of the Lilly Library to ensure that DUL operational goals and needs are met; serves as a member of the DUL Lilly Project Team (LPT) and supports the working groups as needed.
  • Serves as primary liaison with FMD Project Manager (PM), architects, tenants and others regarding design, enabling and construction issues; maintains a thorough understanding of the scope of work, the project schedule, and potential impact on existing operations; provides updates to the LPT and others as appropriate.
  • Consults and collaborates with the UL, Executive Group, Lilly staff, other departments, administration, contractors, and vendors in determining details and special needs for the enabling phase and the project.
  • Coordinates resolution of construction-related problems and assists DUL in determining priorities for change orders as needed.
  • In conjunction with the FMD PM, tracks and monitors Capital Project Request Forms (CPRF); monitors and reviews financial reporting with Business Services; provides regular reports and information regarding project budget; works with DUL Development as needed on fundraising reporting for the project. 
  • Performs other related duties incidental to the work described herein.

Supervisory Responsibilities
Qualifications

It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning, and a commitment to creating a culture of inclusion that values and respects diversity of perspective, background, and experience. 

Education:

Required: Work generally requires organizational, analytical and communication skills normally acquired through the completion of a bachelor's degree program.

Preferred: MBA or advanced degree in a relevant field.

Experience:

Required:  Seven years of administration, management, or supervisory experience (including project management) is required.


Working Conditions
  • Normal office environment
  • Occasionally works in an environment in which exposure to materials containing dust and mold is possible
  • Occasional weekend work required
  • Occasional travel required

These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position. This description is subject to change at any time.
Salary and Benefits
Salary dependent on qualifications and experience; anticipated salary $44,000. This position is not benefits eligible.
Environment
Since its founding in 1924, Duke University has grown into one of the most prestigious private universities in the world and its medical center ranks annually among the top in the nation. The Duke University Libraries are the shared center of the university's intellectual life, connecting people and ideas. The Libraries consist of the Perkins Library, Bostock Library, Rubenstein Rare Book and Manuscript Library, Lilly Library, and Music Library, and the library at the Duke Marine Laboratory in Beaufort. Duke's library holdings of 6.2 million volumes are among the largest of private universities in the United States.
Duke is a diverse community committed to the principles of excellence, fairness, and respect for all people. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. We believe that when we understand, celebrate, and tap into our uniqueness to creatively solve problems and address shared goals, our possibilities are limitless. Duke University Libraries value diversity of thought, perspective, experience, and background and are actively committed to a culture of inclusion and respect.
Duke's hometown is Durham, North Carolina, a city with vibrant research, medical and arts communities, and numerous shops, restaurants and theaters. Durham is located in the Research Triangle, a growing metropolitan area of more than one million people that provides a wide range of cultural, recreational and educational opportunities. The Triangle is conveniently located just a few hours from the mountains and the coast, offers a moderate climate, and has been ranked among the best places to live and to do business.
Application
An electronic resume, cover letter, and list of 3 references should be submitted at https://careers.duke.edu/ - Search for Requisition ID # . Review of applications will begin immediately and will continue until the position is filled.
Applications which are missing any of the components listed above will not be reviewed.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. The Duke University Libraries have a strong commitment to Affirmative Action and is actively seeking to increase the racial and ethnic diversity of our staff.
 
Minimum Qualifications
Education

Work generally requires organizational, analytical and communication skills normally acquired through the completion of a bachelor's degree program. Masters degree preferred.


Experience

Seven years of administration, management, or supervisory experience OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE (including project management) is required.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


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