Administrative Services Officer I

University of Texas at Dallas, United States

Updated: 10 days ago
Location: Richardson, TEXAS
Deadline: 16 May 2024

Posting Details
Posting Details


Posting Number S05642P
Position Title Administrative Services Officer I
Functional Title Administrative Services Officer I
Department Office of Enrollment Operations
Salary Range Up to $49,500, commensurate with experience
Pay Basis Monthly
Position Status Regular full-time
Location Richardson
Position End Date (if temporary)
Posting Open Date 05/09/2024
Posting Close Date 05/16/2024
Open Until Filled No
Desired Start Date 06/13/2022
Job Summary
Are you interested in an opportunity in higher education that provides work-life balance with a hybrid work schedule and a comprehensive benefits package including employee tuition assistance? Do you enjoy working in a supportive and collaborative environment?
The Enrollment Management Unit is seeking an individual with administrative higher education experience to fill our vacant Administrative Services Officer I position. Apply now to join our team!
Reporting to the Business Manager, the Administrative Services Officer I functions as part of the Administrative Business Operations Team and provides essential, advanced support for the Enrollment Management Unit, comprised of the Offices of Admissions, Enrollment Operations, Financial Aid, and Registrar. Responsibilities include performing detailed expense tracking and reporting, reconciling cost centers, reviewing and analyzing reports, assisting with budget monitoring and maintenance, providing direct administrative support to Unit leadership and staff, and interpreting and applying relevant policies and procedures to carry out assigned job duties.
Minimum Education and Experience
Bachelor’s degree and seven years of experience in a job at or above the level of Administrative Assistant or the equivalent combination of relevant education and experience; two of these years must be in a position with unit-wide scope.
Preferred Education and Experience
  • Two years of administrative or office management experience in higher education or other State institution environment
  • Previous experience with PeopleSoft FMS, HCM, and/or Time & Labor modules
  • Intermediate proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and TEAMs
  • Experience or education in any of the following: basic accounting concepts and processes; understanding and monitoring established budgets and expense plans; interpreting, applying, and explaining policies and procedures
Essential Duties and Responsibilities
  • Review and analyze various system and external reports to support accurate cost center expense and revenue reconciliation; complete monthly reconciliation of assigned cost centers.
  • Review and reconcile all Enrollment Management Unit purchasing card reports and supporting documentation to ensure compliance with departmental budget plans and use of funds guidelines, in accordance with UT Dallas and UT System policies.
  • Participate in monitoring and maintaining selected operational budgets and cost centers by performing detailed review and tracking of anticipated, estimated and actual expenses.
  • Under direction of the Business Manager, prepare and submit designated budget actions, including IDT journals and budget transfers.
  • Remain abreast of a wide range of Enrollment Management Unit, UT Dallas, UT System, and State of Texas administrative policies and procedures; interpret, apply, and comply with all policies and procedures, and provide accurate and appropriate explanations, guidance, and training to Enrollment Management Unit employees to ensure compliance.
  • Develop, foster, and maintain strong working relationships with and provide exemplary support to approximately 200 full- and part-time Enrollment Management Unit employees, as well as various contacts across campus.
  • Document, maintain, review, and update departmental and unit administrative business processes and procedures, as needed.
  • Act as a liaison with various administrative offices, including Budget Office, Accounting & Financial Reporting, Financial Management Services, Payroll, Purchasing, Accounts Payable, and Human Resources.
  • May provide calendar management, meeting coordination and scheduling, event planning, and project and research assistance for Unit leadership, as needed.
  • Actively participate as a member of the Enrollment Management Administrative Business Operations Team to recommend and implement new business processes as well as updates and improvements to existing departmental administrative procedures.
Physical Activities
Working Conditions
Additional Information
Required Knowledge, Skills & Abilities:
  • Excellent organizational skills
  • Excellent prioritization and time management skills with the ability to modify plans or work on several deadline-driven tasks during the same period of time
  • Detail-oriented in completing tasks with a high degree of accuracy under strict deadlines
  • Ability to coordinate, schedule, and monitor tasks and deadlines in order to complete assignments timely and effectively
  • Exemplary customer service skills with strong written and verbal communication skills, as well as active listening and interpersonal skills
  • Ability to work in a collaborative team environment while performing individual tasks and duties
  • Motivation as a self-starter with the ability to self-teach and self-direct
  • Flexibility, adaptability, and willingness to accept new tasks and duties as needed


Remote Work Notice
Following successful completion of an initial training period, a hybrid work schedule may be available, subject to business needs and departmental approval. Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be cancelled.
About UT Dallas
The University of Texas at Dallas is a top public research university committed to admitting, enrolling, and graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A variety of people, ideas, backgrounds, and perspectives is crucial to achieving our vision and mission. UT Dallas fosters an educational, working, and living environment where all members of our community are welcomed, treated fairly, and supported in their pursuit of excellence.
What We Offer
UT Dallas aims to attract and retain talented staff and faculty to support the University’s students and mission. We are an equal opportunity employer and offer a comprehensive benefits package, including:
  • Medical with prescription drug coverage (100% paid for full-time employees), dental, and, vision insurance plans
  • Life, AD&D, and disability insurance plans
  • Flexible Spending Accounts
  • Paid time off and holidays
  • Retirement plans
  • Employee tuition assistance
  • Professional development and training opportunities
  • Employee wellness and employee assistance programs
  • and much more!

Visit https://hr.utdallas.edu/employees/benefits/ for more information.
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .

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