Administrative Secretary

University of North Florida, United States

Updated: about 2 months ago
Location: Jacksonville, FLORIDA
Job Type: FullTime
Deadline: ;

Posting Details
Position Information


Job Title Administrative Secretary
Position Number 319660
Requisition Number B08639
Position Type Support Staff Non Exempt
Class Code 0109
Time-limited through N/A
Type of Appointment Full-Time
Faculty Position Sub-Type N/A
Length of Appointment N/A
Internal Recruitment? No
Working Hours 8:00 am - 5:00 pm
Department Biology
Organization COLLEGE OF ARTS & SCIENCES
Division Academic Affairs - DIV
College College of Arts and Sciences
Approved Hiring Salary Range $32,146.29 to Negotiable
Pay Basis Annually
Equal Opportunity
In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives
The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose
This position will provide administrative support to the Department of Biology and to the Coastal and Marine Biology program. The incumbent of this position will assist and serve as back up to the Biology Office Manager in performing administrative duties related to the Biology office. The incumbent will also perform multiple administrative tasks for the Coastal and Marine Biology program and assists the Director in the organization and development of the Coastal and Marine Biology program.

Essential Duties


Job Function
80% Administrative Responsibilities: Maintains Coastal and Marine Biology and departmental budgets. Initiates requisitions, change orders and similar financial forms. Prepares budgetary reports detailing receipts, expenditures, etc. Reconciles p-card purchases for self and departmental faculty. Processes travel for all Biology and Coastal faculty, staff, students and guests. Generates key requests and maintains a key access database for all authorized key holders in the Biology building. Processes student overrides during registration periods. Manages book orders for faculty on a semester basis. Handles the coordination of local, regional, national, and international scientific conferences held at UNF. Facilitates lodging, transportation and other logistical and budgeting aspects relating to these conferences.
20% Receptionist: Greets and directs the public. Answers phone. Assists with office machines (fax, typewrite, printers, copiers). Collects materials and documents.
Percentage Of Time 100

Posting Detail Information


Marginal Functions
N/A
Required Qualifications
High school diploma and two years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Faculty Position Required Qualifications
N/A
Departmental Requirements
Evening or weekend hours may be required for special events.
Statement(s) of Understanding Definition
This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Required Licensure or Certification
Valid state of Florida driver’s license
Machines/Equipment used regularly
Computer 80%, Telephone 10%, Copier 10%
Anticipated Start Date 12/11/2023
Job Posting Date 11/27/2023
Application Review Date
Application Deadline
Open Until Filled Yes
Point of Contact Information Michelle Davis 904-620-2830
Hiring Official Cliff Ross
Location if not Jacksonville Jacksonville
Special Instructions
Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Michelle Davis at (904) 620-5628, or [email protected]. Initial review of applications will begin on November 27, 2023.
Quicklink https://www.unfjobs.org/postings/26135

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