Administrative Program Assistant

Details

Posted: 17-May-24

Location: Medford, Massachusetts

Salary: Open

Categories:

Staff/Administrative

Internal Number: 20489

Overview

The Jonathan M. Tisch College of Civic Life prepares Tufts students to become active citizens and community leaders. As the only university-wide college of its kind, its mission is to engage Tufts students in meaningful community building, public service experiences, and transformational learning. It conducts groundbreaking research on young people’s civic and political participation, and forges innovative community partnerships. Tisch College is a national leader in civic education, whose model and research are setting the standard for higher education’s role in civic engagement.

What You'll Do

Under limited supervision, the Administrative Program Assistant performs complex and diverse duties for Student Programs at Tisch College and serves as a source of information and problem solving for students, staff, and other constituents.

• They will provide general guidance and explanation of departmental policies and procedures and may communicate on behalf of manager(s) to explain or disseminate information.
• This position will provide administrative support, including the coordination and planning of logistics for events, including catering orders, room reservations, tracking responses, purchases and set up. 
• They will coordinate meetings, student interviews, and handle documents and spreadsheets as well as resolves problems.
• The Administrative Program Assistant will also monitor and track student expenditures and hours worked on various projects. 
• They will be involved in department projects and programs, which will entail assisting with development of materials, updating web information, and assisting with content and design.
• They will be responsible for completing and submitting various forms and requests, including financial transactions.         
• This position reports to one person but supports the work of multiple staff.
• Strong communication skills and sound judgment are needed to interact in a positive and effective way with multiple stakeholders including students, community members, alumni, staff, and faculty.
• A successful candidate will need to demonstrate cultural awareness and agility, collaborate, and act as a resource to a vibrant and diverse community.
• The position will be expected to handle sensitive information with discretion, and multiple deadlines. 

What We're Looking For

Basic Requirements:

• Bachelor’s Degree with knowledge of event planning, plus 1-3 years of administrative office work experience
• Strong administrative, organizational, and communication skills
• Innovative, creative problem-solver able to manage multiple time-sensitive projects at once, with a high level of energy and responsiveness
• Experience working in a culturally diverse environment, with a commitment to equity and inclusion, with people representing diverse social identities and political perspectives
• Strong technology skills (Word, Excel, PowerPoint, Outlook)

Preferred Qualifications:

• Strong interest in pathways to civic and political engagement for young people
• Seasoned judgement and discretion, including experience handling and maintaining the confidentiality of personal information
• Experience in higher education
• Knowledge of student programing
• Knowledge or experience with GivePulse

Special Work Schedule Requirements:

• This is a hybrid position where you are expected to be in the office 3 days a week.

Pay Range
Minimum $21.80, Midpoint $25.95, Maximum $30.10
 
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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About Tufts University
This is Tufts. Tufts is a student-centered research university with a constellation of world-class schools encompassing undergraduate, graduate, professional, and lifelong learning programs. Across the university, students satisfy their intellectual curiosity, jump-start rewarding careers, and unlock bright, promising futures. Through rigorous academics, groundbreaking research, and a commitment to civic engagement and leadership, our community of students, faculty, and staff collaborate across four Massachusetts campuses to build a brighter world (Medford/Somerville, Grafton, Boston-Chinatown, and Boston-Fenway). Our employees light the way. Tufts develops innovative solutions for the most complex global challenges of our time through teaching, research, and an unparalleled investment in civic engagement. In administration and operations, in dining centers and in labs, every employee plays a role in our mission for a better, brighter world. At Tufts, the work you do matters. So do you. Enjoy flexible and remote opportunities, innovative benefits, and an inclusive, welcoming, collaborative culture that supports you. Develop your skills. Take classes. Advance your career. ...Do work that makes you proud in a community you love. All while taking great care of yourself and the people who matter most. We’re all in on creating an anti-racist culture of belonging. Across Tufts, we’ve deepened our commitment to making the university a truly inclusive place. Where every member of our community contributes and feels like they belong. Where diverse perspectives are seen as our strength, and great ideas are always heard. In offices, labs, classrooms, and beyond, we’re doing this work together, knowing it is the foundation of our mission to create a brighter world. An innovative university needs resourceful people who make things happen. Here, collaboration isn’t just a buzzword, colleagues actually care, and community means everything. Sound appealing? Come join us. Choose a campus and find the role that fits you. Tufts University is an Equal Opportunity/Affirmative Action Employer. We are committed to increasing the diversity of our faculty and staff and fostering their success when hired. Members of underrepresented groups are welcome and strongly encouraged to apply. See the University’s Non-Discrimination statement and policy here https://oeo.tufts.edu/policies-procedures/non-discrimination/. If you are an applicant with a disability who is unable to use our online tools to search and apply for jobs, please contact us by calling the Office of Equal Opportunity (OEO) at 617-627-3298 or at [email protected]. Applicants can learn more about requesting reasonable accommodations at https://oeo.tufts.edu/
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