Administrative Officer 2

Radiology

Full Time

76835BR

Job Summary

The Administrative Officer will support the operational functions under the supervision of the Parnassus Site Manager.  This position uses professional concepts to apply organizational policies and procedures to oversee a variety of ongoing administrative operational issues. The Administrative Officer is assigned a variety of tasks and projects and is responsible for providing and coordinating a range of day-to-day administrative, financial, and other duties to support the Research, MI&T, Emergency Radiology, DEI Committee & other clinical sections as needed by the department at the Parnassus campus to ensure smooth functioning of the administrative activities. 

This position requires a high level of independence and autonomy and will be expected to learn and understand the institutions’ policies (UCSF, UC Medical Center, and other foundations and organizations) to resolve issues and implement departmental policies for activities. This position is a hybrid position which allows 3 days working from home and 2 days working primarily at the Parnassus Campus within the Department of Radiology & Biomedical Imaging.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Radiology & Biomedical Imaging is one of the largest departments within the School of Medicine, generating more than $40 million in professional fee revenues each year, and submitting grant proposals resulting in $30-40 million of awards each year. More than 90% of the MD faculty in Radiology is based at the Parnassus Campus, including nine of the ten clinical sections and their chiefs, and five of the seven vice chairs. The department has significant clinical and research operations at China Basin, Mission Bay, the VAMC, ZSFG, and Mount Zion. It includes more than 150 academic personnel and approximately 225 staff FTE. In addition, there are more than 90 resident, fellow, and graduate student trainees.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum of one year of related experience
• Highly proficient working with Microsoft Office Suite (MS Word, Excel, PowerPoint), Adobe Acrobat is required to execute job responsibilities under very tight deadlines. Incudes the proven ability to develop spreadsheets, reports, and independently draft correspondences and create PowerPoint presentations
• Prior experience organizing meetings, including travel arrangements, logistics and expense reimbursement
• Prior experience with writing memoranda, correspondence, reports and producing written documents with clearly organized thoughts utilizing the appropriate grammar, sentence construction and punctuation.
• Demonstrated ability to work on multiple projects from conception to implementation while maintaining a highly service-oriented demeanor.
• Proven ability to function and participate effectively as part of a collaborative team
• Ability to use discretion and maintain confidentiality, and use sound judgement in responding to issues and concerns.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Demonstrated abiility to develop working relationships within department and colleagues.
• Ability to use sound judgment in responding to issues and concerns.

Preferred Qualifications

• Working knowledge of common organization-specific and other computer application programs. Ability to troubleshoot and triage related technology issues.
  • Zoom Conferencing or other web conferencing systems
  • Smartsheets
• Knowledge of UCSF Accounting and School of Medicine policies/procedures on travel, meetings, and entertainment; expenses, purchasing and vendor payments.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Location

Parnassus Heights (SF)

Additional Shift Details

M-F, 8am – 5pm