Administrative Manager for CRSC

About University at Albany:

Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of approximately 17,000 students in nine schools and colleges across three campuses.

Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.

Job Description:

Under the Direction of the Principle Investigator, the role of the Administrative Manager is to organize and coordinate office administrative procedures for two Technical Assistance Partnership (TAP) projects and the MTSS-I Center in order to ensure organizational effectiveness, and efficiency. The Manager will provide administrative, financial, and operational support necessary to successfully execute the activities of the TAPs and the Center. The Technical Assistance Partnerships (TAP) for Behavior and Academics at the School of Education, University at Albany, provides support to school districts and schools in their efforts to improve outcomes for all students, especially those with disabilities, throughout New York State.  The partnership provides professional development and technical assistance to all members of the Office of Special Education (OSE) Educational Partnership, which includes content specialist in 16 Regional Partnership Center; 16 Early Childhood Family and Community Engagement Centers; and 16 School-age Family and Community Engagement Centers.

Primary Responsibilities:

• Ensure office financial objectives are met by tracking and documenting expenditures.
• Analyze any needed variances and carry out necessary corrections that may arise.
• Prepare personnel paperwork and procure supplies, equipment, and technology.
• Establish, maintain, and monitor procedures for record keeping and files.
• Attend internal and external project meetings to record and store minutes.
• Ensure security, integrity and confidentiality of data.
• Establish internal mechanisms to track grant expenses.
• Troubleshoot and resolve financial problems.
• Reconcile and prepare budgets.
• Design, implement, and oversee adherence to office policies and procedures.
• Coordinate all aspects of travel for all TAP and Center faculty and staff and help them navigate travel guidelines and procedures.
• Prepare all project developed materials for 508 compliance.
• Coordinate schedules, calendars and appointments.

Requirements:

Minimum Qualifications:

• Bachelor's degree from a college or university accredited by the U.S. Department of Education or an internationally recognized accrediting institution.
• Five years of office management, administrative or assistant experience.
• Experience in accounting, data, and administrative management practices and procedures.
• Experience in human resources management practices and procedures.
• Knowledge of business and management principles.
• Knowledge of office management responsibilities, systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Ability to work with a culturally diverse population.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Strong computer skills and knowledge of Microsoft Office.
• Ability to travel between campuses.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.

Preferred Qualifications:

• Two or more years of administrative experience in a higher education setting.
• Knowledge of Business Intelligence (or academic enterprise systems).

Additional Information:

Professional Rank and Salary Range: Administrative Manager, SL3; $55,000-57,000.

Special Note: This position is temporary and eligible for annual renewal based on external funding. 

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish, and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made.  If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected] .

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=174635

Application Instructions:

Applicants MUST submit the following documents:

• Resume/CV
• Cover letter stating all the required minimum qualifications and any of the applicable preferred qualifications
• Contact information for three professional references

Note: After submitting your resume/CV, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

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Closing date for receipt of applications: May 16, 2024