Administrative Director

Duke University:

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

Occupational Summary

Direct complex activities, projects and programs while providing strategic assistance to the Chief of Staff (COS) in the day-to-day operations of the Provost’s office. This includes but is not limited to the organization and implementation of critical priorities, initiatives, and activities, as directed by the COS. This position requires the ability to manage a team and execute multiple priorities on time. He/she/they will collaborate with faculty and staff across the university on a variety of initiatives and projects. The nature of this work requires a high degree of independent judgment, tact, and discretion.

Work Performed

Assist the COS with the development and implementation of Provost’s Office initiatives and strategic plans.

Assist the COS in the timely preparation of daily briefing materials provided to the Provost in matters concerning university initiatives, strategic plans, and status meetings.

Analyze business processes, offer improvement suggestions, and provide structure to repetitive processes that are managed by the Provost’s Office, such as committee meetings, board meetings, senior leadership position recruitment and hiring, faculty committee appointments, management and reconciliation of expenditures and budgets for events, projects, programs and operating expenses within the Provost’s Office annual reviews, and administration support.

Manage the flow of information between the Provost's Office and the deans and directors across the university.

Conduct research for strategic long-term planning. Work across university departments to better understand the diverse perspectives, needs, and goals that are critical for success.

Support Provost’s Office initiatives and committees by conducting research, providing meeting support, coordinating follow-up actions, and creating status reports.

Assist the Provost and COS in their capacity as Chair and Secretary of the Duke Kunshan University Board of Trustees, respectively.

Assist the COS in the hiring of senior leaders, including the organization and management of search committees, as well as staff in the Provost’s Office.

Supervise and coordinate the work of the departmental support staff.

Represent the COS in meetings and events of an administrative nature as needed.

Perform other related duties incidental to the work described herein.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Qualifications at this Level

Education/Training:

Work requires the general knowledge gained through a master's degree.

Experience:

Work requires at least six years of experience in an administrative and/or business setting, preferably in higher education. Demonstrated leadership in a fast-paced environment.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Skills:

• Aptitude for organization and problem solving.
• Attention to detail and ability to multi-task under pressure.
• Ability to think strategically and anticipate potential challenges or opportunities.
• Ability to lead and support diverse teams.
• Ability to work collaboratively and build relationships across multiple, diverse departments and teams.
• Flexibility and ability to change course as directed/needed.
• Demonstrated ability to use good judgement and maintain discretion.
• Comfort with or willingness to learn tools that use artificial intelligence to support work. 

Work requires a Bachelor's degree in Business Administration, Hospital Administration, Accounting or a closely related field.

Work requires a minimum of nine years progressively responsible OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE experience in administrative management, to include proficiency in budgeting, grants and contracts, personnel supervision and space and facilities management. A Master's degree in Business Administration, Hospital Administration, Accounting or a closely related field may substitute for two years of required experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.