Administrative Coordinator

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	Staff & Executive - Administrative & Support
Department	SHP-Dean's office-Admin
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers School of Health Professions (SHP) is seeking an Administrative Coordinator to work in the Dean’s Office.  The Administrative Coordinator will provide high level administrative support to the the leadership in SHP Dean’s Office and project coordination for school-wide events and projects as assigned. Essential duties and responsibilities include the following: Manages the day-to-day operations and logistics of the SHP Dean’s Office. Oversees administrative implementation of continuing education efforts, supports renovations and redesign projects, provides support to the RBHS food pantry and other community service initiatives, and school-wide events. Manages complex calendars for the Dean, Sr. Associate Dean, and others, as assigned; organizes activities, sets up meetings, interfaces with the Chancellor’s office on their behalf. Works with University systems such as Concur, Expense Management system to process travel, reimbursements. Serves as the Dean’s Office liaison/central point of contact between SHP Dean’s Office, SHP Academic and Administrative Department, RBHS and RU Central Administrative Units. Coordinates and maintains Office operations including maintaining office equipment, ordering supplies and materials, mail distribution, and submitting maintenance requests.  Makes suggestions on methods for improving operations/workflow, as necessary. Interfaces with Faculty, Staff, Students as a representative of the Dean’s Office.  Responds to requests/inquiries and keeps Senior Management abreast of all updates. Provides main front desk support includes answering the telephone, triaging calls, greeting visitors. Understands and adheres to Rutgers’ compliance standards as they appear in RBHS’s Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Performs other related duties as assigned.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	21S
Position Salary
Annual Minimum Salary	57111.000
Annual Mid Range Salary	68274.000
Annual Maximum Salary	80870.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree plus two (2) years of administrative experience in a government agency, university setting or large business office with responsibility for office management, preparation of reports, supervision of staff, etc.  Equivalent experience, education and/or training may be substituted for the education requirements
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be proficient in computer applications as required by the department.
Preferred Qualifications	Bi-lingual highly preferred.
Equipment Utilized
Physical Demands and Work Environment	Lifting up to 25 lbs.
Special Conditions

Posting Details

Posting Number	23ST3429
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details	Newark, NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement