Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University System Offices

Department

Vice Chancellor For Research

Proposed Minimum Salary

Commensurate

Job Location

Fort Worth, Texas

Job Type

Staff

Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 11 universities, a comprehensive health science center, eight state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan with 8% employer contribution through Teachers Retirement System of Texas (TRS); tuition assistance; and wellness programs to promote work/life balance.

Salary:

$3,042.67 - $5,000.00 per month commensurate with experience.

Job Description Summary:

Based in downtown Fort Worth, the Administrative Coordinator II will work under general supervision, and provide administrative, office and event support to Texas A&M-Fort Worth. 

Responsibilities:
- Provides administrative support to the Texas A&M-Fort Worth staff.

- Officing in the reception area, greets and directs visitors to appropriate staff, receives deliveries, answers and routes incoming phone calls, and records messages.

- Distributes mail, inventories office supplies and assists with general office support.

- Maintains a neat and orderly office environment.
- Assists with planning and coordination of space reservations, meetings and events and maintains a calendar for all activities of Texas A&M-Fort Worth.
- Supports the Texas A&M-Fort Worth Director of Operations with office procedure development.

- Monitors project timelines and clearly communicates office needs.

- Analyzes, adapts, and recommends program, project, or process improvements.

- May monitor compliance with policies and procedures.
- Works collaboratively and cooperatively with other System member offices and agencies.

- Exercises initiative and judgment in supporting administrators and staff with general administrative tasks and activities.
- Collaboratively assists with planning and coordination of logistical and administrative support for events, meetings or other special functions and provides on-site support.

- Maintains multipurpose spaces at the Texas A&M-Fort Worth office.
- Performs all other duties as assigned.

Education and Experience:
- Bachelor's degree or equivalent combination of education and experience.
-Three years of related experience.

Knowledge, Skills and Abilities:

- Excellent problem-solving skills. 
- Strong interpersonal and communication skills. 
- Demonstrated planning and organizational skills. 
- Ability to work independently and proactively. 
- Attention to detail and follow through skills. 

- Ability to multi-task and work cooperatively with others.

- Proficiency in Microsoft Office Suite, spreadsheet, calendar, and presentation platforms.

Preferred Qualifications:

- Higher education experience is preferred.

Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.