Administrative Coordinator I

University of South Carolina, United States

Updated: about 12 hours ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 12 Jun 2024

Posting Summary


Logo
Posting Number STA00229PO24
Job Family Business Operations
Job Function Business Operations
USC Market Title Business Operations Specialist
Link to USC Market Title https://uscjobs.sc.edu/titles/138958
Job Level A3 - Administrative/Operational Support
Business Title (Internal Title) Administrative Coordinator I
Campus Columbia
Work County Richland
College/Division College of Arts and Sciences
Department CAS Theatre and Dance
State Pay Band 5
Approved Starting Salary $41,258
Advertised Salary Range $41,258
Location of Vacancy
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
Monday – Friday, 8:30am – 5:00pm
Must be willing to work a flexible schedule to meet the needs of the department.
Basis 12 months
Job Search Category Administrative


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.




Position Description


Advertised Job Summary
This position serves as the human resources and fiscal affairs coordinator for the Department of Theatre and Dance. Under general supervision, performs a variety of human resources, financial, and administrative duties. Provides administrative support in the areas of human resources, personnel activities, budgeting, procurement, travel, accounts payable, accounts receivable, contracts, and maintenance of records. Assists with department communications.
Minimum Qualifications
Bachelor’s degree, or high school diploma and 4 years of responsible administrative work experience that is directly related to the area of employment; or equivalency.
Preferred Qualifications
Knowledge/Skills/Abilities
Knowledge of University policies and procedures and be able to handle constant interruptions and changes. Must feel comfortable working with data from a variety of sources. Attention to detail. Have the ability to coordinate diverse administrative functions and train faculty on new platforms (Peoplesoft, HCM, Peopleadmin), when needed. Must be able to prioritize assignments and work with minimum supervision. Must be able to find solutions to problems. Knowledge of office management policies, practices, and procedures preferred. Ability to communicate well the working of payroll to faculty, staff, & student personnel, both verbally and in writing. Must maintain an effective working relationship with faculty, staff, and students. Must be a team player. Must have good analytical skills.


Job Duties


Job Duty
Prepares accounting, budget and procurement forms including but not limited to payment requests, purchase orders, purchasing card requests and reallocations, preparation of deposits, cash receipts, and on a limited basis journal entries. Maintains and updates the department’s vendor lists in the supplier database in PeopleSoft. Develop and maintain financial files. Assist in budget preparation and management. Gathers and processes information for fiscal reporting.
Essential Function Yes
Percentage of Time 35
Job Duty
Support activities of the Chair and the Associate Chair by making travel and local lodging accommodations for guest artists. Acts as “proxy” to prepare travel authorizations and travel expense reports for faculty, staff, and guest artists.
Essential Function Yes
Percentage of Time 10
Job Duty
Maintains and updates “Circle” memberships. Generates departmental letters and other correspondence to Circle Members & season subscribers. Prepares various lists and schedules for box office (e.g. faculty, circle and subscriber lists).
Essential Function Yes
Percentage of Time 10
Job Duty
Provides assistance and guidance to the Department of Theatre and Dance’s faculty and staff to ensure compliance with federal, state and University policies and procedures.
Essential Function Yes
Percentage of Time 5
Job Duty
Contribute to the success of the Department of Theatre and Dance and the overall success of the College of Arts and Sciences by performing all other duties as assigned.
Essential Function Yes
Percentage of Time 5
Job Duty
Initiate and process all human resources actions for faculty, staff, graduate and undergraduate student payroll, temporary hires, and dual employment. Assists in recruiting and actions related to the administration of employee benefits.
Essential Function Yes
Percentage of Time 35


Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.


Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential


Posting Detail Information


Number of Vacancies 1
Desired Start Date 05/01/2024
Job Open Date 03/14/2024
Job Close Date 06/12/2024
Open Until Filled No
Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. 
We are only accepting applications submitted by June 12, 2024.
The University of South Carolina offers a valuable benefits package including but not limited to:
  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition
  • Dependent Scholarships
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Paid Parental Leave
  • Professional Development Opportunities


 Click here to learn more about why you should work at USC.
Quicklink for Posting https://uscjobs.sc.edu/postings/165632
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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