Administrative Coordinator I (TEMP)

Unleash YOUR Potential With Us

As a next-generation public research institute and Forbes-ranked top employer in Florida, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

Population Health:

The Department of Population Health Sciences brings together full-time tenured and tenure-track faculty, as well as additional faculty with secondary appointments, committed to conducting research on the individual, social, structural, and community factors that create health disparities in the population and to design and implement interventions to promote health and increase health equity. Faculty research interests include all aspects of population health including adolescent health, cancer detection and outcomes, cardiovascular health, community-based participatory research, global health, health communication and messaging, health disparities, health of LGBTQ+ populations, health services research, HIV care and prevention, infection prevention and control, Latinx health, men’s health, mental health, obesity, sexual health, substance use and cessation, including alcohol and tobacco use, suicidality, and violence against women among many others. Faculty expertise areas include anthropology, behavioral science, biostatistics, epidemiology, health education, health communication, implementation science, public health law, and qualitative, survey, and mixed methodologies.

The Opportunity:

This position reports to the Population Health Chair and works with the chair, faculty, and research staff to support the daily operations of the department. Organizes and maintains information for sensitive and confidential communications and meetings, as directed.

Responsibilities:

• Maintains a complex calendar for the Chair of Population Health including meeting schedules, creating agendas, reserving conference room space, confirming appointments/meetings. Regularly updates the chair's calendar.

• Facilitates meetings with faculty and staff and coordinates regular meetings with direct reports.

• Coordinates local and national travel purchases with TPC for internal and external travelers (i.e. visiting faculty, external curriculum lecturers, etc.).

• Ensures fiscal compliance with State and University laws and regulations.

• Processes purchases, contracts service and facilitates the coordination of documents (printing and organizing), manages storage of hard copy and electronic files, and other special requests relative to the chair.

• Provides professional and administrative support to the Chair of Population Health to include screening calls and visitors, reviewing incoming correspondences/emails, investigates subjects as required and composes appropriate responses.

• May perform general clerical duties to include but not limited to: photocopying, faxing, mailing and filing.

• Maintain direct contact with Department Chair, faculty, and staff to monitor data collection for annual department, college, and institutional reports.

• Assists Chair in coordinating tasks and projects.

• Manages excel documents used to: plan and track travel, schedule arrangements and related purchases/reimbursements, and identify speaking engagement timelines (annual events and meetings).

• Coordinates and researches information needed for high level presentations for the development of the department and student curriculum.

• Assists Chair in annual evaluation and promotion and tenure process for faculty and staff. Will be responsible for ongoing project planning and management.

• Maintains supervision of departmental files, including teaching qualifications, credentials, and annual evaluation and promotion data reports.

• Ability to work independently and exercise good judgment in the absence of supervision.

• Communicate effectively with multiple internal staff in various departments in addition to stakeholders at all levels.

• May serve as a search committee search manager in conjunction with the COM HRBC for department faculty and staff searches.

• Timely completion of college and institutional required trainings and updates.

• Other duties as assigned.

Minimum Qualifications:

Bachelor's or Master’s Degree and 0+ years of relevant work experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6) . 

Preferred Qualifications:

• Highly organized.

• Ability to function well in a high intensity, constantly changing work environment.

• Strong interpersonal and communication skills, written and oral.

• Ability to meet deadlines.

Special Instructions to Applicants:

Along with your application, please submit a resume and a cover letter.

Are Benefits Important to You?

State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state’s benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First.  OPS positions are not entitled to paid time off. 

Who Are We?

Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.'s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

College of Medicine (COM) - Population Health - OPS

Hours of Work

Part time

Work Schedule

Varies

Type of Appointment

Fixed Term (Fixed Term)

Hourly Rate

$17.64 to Negotiable

Job Posting End Date

Benefits Eligibility

State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state’s benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First.  OPS positions are not entitled to paid time off.  

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.