Administrative Coordinator (Biology)

• Administrative support for the department chair, director of graduate studies, faculty, and office to include ordering supplies, distributing mail, coordinating travel logistics and reimbursements, and assisting with department communications.
• Serving as first point of contact for office visitors, students and faculty in person and by telephone and assist to answer or refer inquiries.
• Arranging and coordinating program meetings, colloquiums, lectures, guests, and special events to include catering, logistics, and agenda.
• Liaising with multiple units on campus such as Accounts Payable, Dean of Arts & Sciences Office, Human Resources, Procurement, Student Financial Aid, and the Office of Sponsored Programs to facilitate processing of transactions and procurement of equipment and services.
• Providing records management services for the unit, program, and student records in compliance with retention guidelines.
• Administrative and Faculty Personnel Services to include facilitating recruitment and hiring processes, faculty appointments, and processes for merit review, promotion and tenure while ensuring compliance with all applicable policies and procedures.
• Supporting the unit’s communications program to include ongoing website and electronic media content updates.

• High School graduate or equivalent
• Working knowledge of administrative and office support functions, office equipment, and office management, including practices, protocol, and customer-service etiquette.
• Demonstrated proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, PowerPoint, and Outlook
• Some knowledge of general employment/hiring practices and procedures
• Working knowledge of fiscal administration and general accounting practices and procedures, as well as tracking and projecting expenditures.
• Demonstrated ability to interpret and apply organizational policies, procedures in accordance with state and federal guidelines.
• Ability to learn and work effectively with productivity systems and applications including course scheduling (e.g. Banner)
• Demonstrated experience in customer service with ability to communicate effectively, both verbally and in writing, and disseminate information effectively with a diverse population of faculty, staff, and students.

• Bachelor’s degree from an accredited institution or an equivalent amount of education and experience
• Experience working in a higher education office environment
• Some knowledge of general hiring practices and procedures
• Familiarity with personnel processes for instructional faculty (i.e., promotion, tenure review, merit, etc.)
• Prior fiscal administration experience
• Experienced in creating and maintaining content for web pages, social and other communication platforms such as Cascade, Blackboard and Outlook, group calendars, and/or listservs.

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.