Administrative Coordinator

Belmont University, United States

Updated: 3 months ago
Location: Nashville, TENNESSEE


Administrative Coordinator

We are now accepting applications for a qualified Administrative Coordinator at Belmont University. 

Employment Type 

Staff

Internal Job Category

Exempt (Staff)
Full-Time

Department

President

Hours 


Primary Duties and
Responsibilities:		 

Position purpose: 
The Administrative Coordinator of the Creative Arts Collective for Christian Life and Faith will provide project and administrative support for the Executive Director as well as the Collective staff as a whole. This position will support the team through numerous administrative, clerical and office duties. This person will be a vital member of the Collective team, requiring a self-motivated individual dedicated to the mission of the Collective and who supports the team's overall needs.  
Essential Functions: 

  • Provide overall administrative support to the Executive Director and full team (as needed) including scheduling meetings, managing calendars, preparing agendas, briefings and reports, onboarding new employees, and coordinating travel as needed
  • Assist and coordinate events, board meetings, team meetings, VIP travel, including booking spaces and catering associated with events
  • Perform routine office tasks, including copying, digital filing, ordering office supplies and other administrative duties as needed to ensure the smooth operation of the Collective
  • Facilitate and assist with purchasing, time sheets, reimbursements, and other budget needs
  • Serve as the primary contact for internal and external constituencies including fielding incoming calls and inquiries as a first point of contact including handling Collective emails from the website
  • Coordinate the work of the Imagination Scholars in partnership with the Sr. Fellow and Executive Director
  • Assist in maintaining and updating Collective’s integrated database, BANNER/salesforce as needed including pulling reports
  • Maintain necessary paperwork in compliance with university and grant policies
  • The above statements describe the job’s essential responsibilities and requirements.  They are not an exhaustive list of the duties that may be assigned to job incumbents.

    • Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University's values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 
    • Demonstrates passion for the Collective’s Christ-centered mission 
    • Demonstrates a passion for the arts and awe- and wonder-filled artistic expressions 
    • Outstanding interpersonal skills  
    • Organized and detail-oriented 
    • Ability to multi-task with a high attention to detail 
    • Highly organized and manages time effectively 
    • Demonstrates excellent communication skills (written and verbal) 
    • Ability to anticipate and plan accordingly 
    • Demonstrates excellent skills with Microsoft Office (Word, Excel, PowerPoint, Outlook) and ability to master Zoom and
    • Belmont’s internal event management system  
    • Ability to prioritize and execute plans and tasks in a focused manner 
    • Ability to thrive in a fast-paced, entrepreneurial environment  working in a fast-paced environment and the ability to respond to high-pressure situations.
    • Ability to work effectively with a wide range of constituencies in a diverse community.
       
    Required Education Bachelors required.
      
    Required Experience 2-3 years office or administrative experience preferred
      
    Working Conditions & Physical Requirements The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is required to speak and hear sufficiently to communicate effectively by phone or in person at normal volumes. The employee’s vision must be adequate to read correspondence, computer screen, forms, etc. The position requires good manual dexterity. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing as necessary.

     

     


     

    The selected candidate will be required to complete a background check satisfactory to the University.

    Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

     


    Primary Duties and
    Responsibilities:    		 

    Position purpose: 
    The Administrative Coordinator of the Creative Arts Collective for Christian Life and Faith will provide project and administrative support for the Executive Director as well as the Collective staff as a whole. This position will support the team through numerous administrative, clerical and office duties. This person will be a vital member of the Collective team, requiring a self-motivated individual dedicated to the mission of the Collective and who supports the team's overall needs.  
    Essential Functions: 

  • Provide overall administrative support to the Executive Director and full team (as needed) including scheduling meetings, managing calendars, preparing agendas, briefings and reports, onboarding new employees, and coordinating travel as needed
  • Assist and coordinate events, board meetings, team meetings, VIP travel, including booking spaces and catering associated with events
  • Perform routine office tasks, including copying, digital filing, ordering office supplies and other administrative duties as needed to ensure the smooth operation of the Collective
  • Facilitate and assist with purchasing, time sheets, reimbursements, and other budget needs
  • Serve as the primary contact for internal and external constituencies including fielding incoming calls and inquiries as a first point of contact including handling Collective emails from the website
  • Coordinate the work of the Imagination Scholars in partnership with the Sr. Fellow and Executive Director
  • Assist in maintaining and updating Collective’s integrated database, BANNER/salesforce as needed including pulling reports
  • Maintain necessary paperwork in compliance with university and grant policies
  • The above statements describe the job’s essential responsibilities and requirements.  They are not an exhaustive list of the duties that may be assigned to job incumbents.

    • Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University's values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 
    • Demonstrates passion for the Collective’s Christ-centered mission 
    • Demonstrates a passion for the arts and awe- and wonder-filled artistic expressions 
    • Outstanding interpersonal skills  
    • Organized and detail-oriented 
    • Ability to multi-task with a high attention to detail 
    • Highly organized and manages time effectively 
    • Demonstrates excellent communication skills (written and verbal) 
    • Ability to anticipate and plan accordingly 
    • Demonstrates excellent skills with Microsoft Office (Word, Excel, PowerPoint, Outlook) and ability to master Zoom and
    • Belmont’s internal event management system  
    • Ability to prioritize and execute plans and tasks in a focused manner 
    • Ability to thrive in a fast-paced, entrepreneurial environment  working in a fast-paced environment and the ability to respond to high-pressure situations.
    • Ability to work effectively with a wide range of constituencies in a diverse community.
       
    Required Education Bachelors required.
      
    Required Experience 2-3 years office or administrative experience preferred
      
    Working Conditions & Physical Requirements The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is required to speak and hear sufficiently to communicate effectively by phone or in person at normal volumes. The employee’s vision must be adequate to read correspondence, computer screen, forms, etc. The position requires good manual dexterity. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing as necessary.

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