Job Title
Administrative Associate VAgency
Texas A&M Agrilife Extension ServiceDepartment
Learning Resources - TexasProposed Minimum Salary
Job Location
Job Type
Job Description
Responsibilities:
-Coordinates daily office support activities and administrative interactions. Assists in the coordination of daily workflow and the resolution of complex, highly sensitive and confidential matters.
-Provides organizational planning and problem-solving skills.
- Read and analyze incoming memos, letters, and reports to determine their significance and distribute appropriately.
- Ability to organize workloads, processes, or physical objects and spaces.
- Write and distribute email, correspondence memos, letters, faxes, and forms.
- Create and maintain project information in project management system.
- Assist in the preparation of regularly scheduled reports.
-Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.
-Develops procedures for complex or specialized functions. Responds to inquiries and interprets rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
-Maintains a variety of fiscal and administrative records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.
-Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events.
- Assists with coordinating unit events and programs.
-Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
-May hire, train, and supervise student workers and support staff.
- Ability to work cooperatively with others and promotes a positive work environment.
Required Education and Experience:
-High school diploma or equivalent combination of education and experience.
-Five years of related experience.
Required Knowledge, Skills and Abilities:
-Knowledge of word processing, spreadsheet, and database applications.
-Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, and organizational skills. Ability to work in a high stress environment. Ability to work with sensitive information and maintain confidentiality. Ability to work independently once given a project.
Other Requirements:
Work beyond normal office hours and/or work on weekends.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.
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