Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at https://umjobs.silkroad.com/ for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through Indeed.com or use easy apply through Indeed.com*.
The W.A. Franke College of Forestry and Conservation invites applications for an Administrative Associate IV to join their team. This position will be responsible for developing, organizing, and coordinating the overall direction of the programs working closely with the Program Directors and Chairs as well as providing a high level of administrative support to faculty and students.
While College and Departmental policies provide specific direction for some projects, this position is expected to be able to be independent and work under limited supervision and to provide high level of support on complex and unstructured tasks as well as taking the initiative to develop and improve existing administrative and programmatic support systems. They will also be responsible for organizing different college and departmental events, working as a liaison between the college and other offices on and off campus such as Human Resources, Business Services, Catering and UC Events. This position is responsible for supporting departmental fiscal affairs, budget planning and budget oversight.
The Administrative Associate IV is highly visible and must use considerable and varied communication skills to represent the departments in written and verbal exchanges. Work requires the use of intellectual analysis and evaluation and the application of professional principles and practices to run departmental operations. Work requires interpretation, discretion, and judgment to resolves procedural problems.
Required Skills
- Organizational skills, scheduling, ability to maintain detailed information, and ability to handle multiple priorities simultaneously.
- Effective interpersonal relationship/teamwork building and communication skills, commitment to customer service, adaptability, and ability to effectively problem solve.
- A high level of professionalism and the ability to represent FCFC to multiple diverse audiences.
- Experience working with various software, including Microsoft Office, Outlook, and Zoom.
- Knowledge or ability to learn of University, College, and departmental policies, procedures, organizational structure, and mission.
- Knowledge of or ability to learn Moodle, Banner, UMDW, InfoGriz, Grizmart, Submittable, U-Approve.
- Ability to research and compile data.
- Knowledge of office equipment such as fax, copier, and printer.
- Ability to maintain confidential records and adhere to FERPA requirements.
- Ability to maintain, reconcile and resolve bookkeeping transactions in conjunction with FCFC accounting staff as well as maintain field trip budgets.
- Ability to make sound decisions based on program’s long-term goals.
Minimum Required Experience
- High School diploma and two (2) years of related experience or an equivalent combination of education and experience.
Preferred Qualifications
- College degree and two (2) years of related experience or an equivalent combination of education and experience.
About the W.A. Franke College of Forestry and Conservation and UM
Through innovative teaching, research, and service, the W.A. Franke College of Forestry and Conservation empowers society and its future leaders to better understand and more effectively conserve, restore, and sustain complex social-ecological systems in the Rocky Mountains and beyond.
The University of Montana is a flagship research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.
The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.
To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.
Position Details
Position Title: Administrative Associate IV
Position Number: 070150
Department: W.A. Franke College of Forestry and Conservation
Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.
Salary: $18.99/hr Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan, email the Compensation Department .
Union Affiliation: FOCUS-MFPE
Probationary Period: Six months minimum
Benefits Include : Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).
Must be eligible to work in the United State upon hire. Sponsorship is not available for this position.
How to Apply
Priority Application Date: Sunday, January 21, 2024by 11:59 PM (Mountain Time)
Complete applications received by this date will be guaranteed consideration. To receive full consideration, candidates are required to submit all of the following materials.
Please submit the following application materials** via the UM Jobs portal and by clicking "New Resume/CV" button. Please do not apply through Indeed.com*.
A complete application Includes:
*Applying through Indeed.com or easy apply through Indeed.com may result in submission of an incomplete application. Applications may be removed from full consideration if they are not complete with materials listed above under the "How to Apply" section. It is the responsibility of the applicant to ensure complete application materials are submitted and received by the date listed above.
**Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.
Missoula, Montana, United States