Administrative Associate III

Job Title

Administrative Associate III

Agency

Texas A&M University

Department

Office Of Admissions

Proposed Minimum Salary

$16.00 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. 

Who we are

The Office of Admissions handles freshman, transfer, graduate, international, and other applicant types who wish to apply to Texas A&M University. The office is also responsible for recruiting and enrollment of an academically prepared student body of all backgrounds that is geographically and economically varied. In addition, Admissions also offers several opportunities for prospective students and their families to visit campus throughout the year to learn about the rich traditions and culture of Texas A&M University. To learn more about us, please visit our website. https://admissions.tamu.edu/

What we want
The Office of Admissions is looking for a Administrative Associate III who will be responsible for providing administrative support to the Prometric Testing Center, including but not limited to proctoring exams for professional clients as well as Texas A&M University students, scheduling testing and maintaining a knowledgebase of related procedures, proctoring, and security measures. This position must pass an IRS background check that is required by Prometric. Our ideal candidate will be able to handle minor computer issues and to cover areas when others are absent. Our candidate will be willing to work overtime during peak testing season. Our candidate will be able to communicate effectively with Prometric staff in resolving testing issues and scheduling dates. Finally, our candidate has the ability to keep up with requirements outlined in our contract with Prometric and train and manage employees to ensure compliance and keep required certifications up to date.

What you need to know
Salary: $16.00 hourly
Cover Letter & Resume: A cover letter and resume are strongly recommended. 

Required Education and Experience:

• High school graduation or any equivalent combination of education and experience.
• Three years of experience in general office or clerical work.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing spreadsheet and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Preferred Qualifications:

• More than 3 years of experience proctoring in a test environment.

Responsibilities:

• Administrative - Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading. Creates and maintains spreadsheets and databases. Researches and analyzes administrative requirements for specific program and projects. Provides technical information regarding administrative procedures, services, or programs. May perform mail services. Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Records and Reports - Maintains a variety of fiscal, administrative, and academic records. Posts information to agency records and modifies forms or records. Verifies, processes, and reviews forms, reports, and other documents.
• Maintain Lab - Maintains office supplies and equipment. Maintains office reference materials, including online office materials. Maintains and keeps up to date manuals.
• Scheduling Part-time Student Assistants - May coordinate activities and assign work to student assistants and support staff. May participate in the hiring, training, and supervision of student assistants and other support staff.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums  

• 12-15 days of annual paid holidays   

• Eight hours of paid sick leave  and at least eight hours of paid vacation   each month  

• Automatically enrollment in the Teacher Retirement System of Texas   

• Health and Wellness: Free exercise programs and release time   

• Professional Development: All employees have access to free LinkedIn Learning  training and webinars 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee  

Instructions to Applicants: Applications received by Texas A&M University, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.    

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.