Administrative Associate III

Job Title

Administrative Associate III

Agency

Texas A&M University

Department

Disability Resources

Proposed Minimum Salary

$11.50 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environments for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values.

Who we are

Disability Resources (DR) is one of seventeen departments housed in the Division of Student Affairs.  The department consists of eighteen full time staff, and several student assistants (15 to 20). Disability Resources staff members interact and collaborate with faculty, staff, and students to achieve an equitable learning environment for students with disabilities at Texas A&M University. Disability Resources exercises these principles to promote an environment where disability is seen as a valued aspect of diversity:

• Equity – Access is achieved only when all students can fully participate in the educational opportunities, activities, and services offered by Texas A&M University.

• Collaboration – Access happens when individuals from across campus come together to meet the needs of a diverse community of learners.

• Excellence – We strive to establish best practices through leadership in addressing barriers to access and furthering the global conversation on disability in higher education.

What we want

Disability Resources is seeking an Administrative Associate III to assist us with promoting an inclusive educational experience for students with disabilities.  This Administrative Associate III will be responsible for recruiting, matching, and communicating requests for peer notetakers.  In addition, this position will be responsible for providing complex administrative support related to office management, scheduling, reception, purchasing and travel.  The successful candidate will need to be skilled at using web applications/databases, have strong interpersonal skills, and great communication skills. We need a detail-oriented, self-motivated learner who can work independently. If you are this person, and you enjoy collaborating with a high-performance team then apply for this great opportunity. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above.  If you feel you encompass these skills and would enjoy working in a friendly, team-oriented atmosphere, we invite you to apply to be considered for this opportunity!

What you need to know

Cover Letter & Resume: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• High school graduation or any equivalent combination of education and experience

• Three years of experience in general office or clerical work

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications

• Ability to multi-task and work cooperatively with others

Other Requirements:

• Evening work and/or travel may be required

Preferred Knowledge, Skills, and Abilities:

• Ability to relate well to the unique needs of college students with disabilities

Responsibilities:

• Note-taking coordination: Maintains AIM database requests for note-takers including recruiting note-takers, matching them to classes, and communicating with both the volunteer note-takers and students utilizing the volunteer note-takers.

• Office Management: Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive documents, supplies, equipment, or materials.

• Assistant to Leadership Team: Assists with correspondence and tasks delegated by leadership team such as inventory, space inventory, and other required office tasks. May answer phone calls and greet visitors.

• Calendar and travel arrangement: Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.

• Miscellaneous Duties: Serves on University, Division, and Departmental committees and task forces. Advances the philosophy of multiculturalism and actively promotes diversity in staffing, programming and student leadership.

• Performs other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University and TAMHSC, must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.