Administrative Associate II

The University of Memphis, United States

Updated: 8 days ago
Location: Memphis, TENNESSEE
Deadline: 30 May 2024

Posting Information


Posting Number SAECC3825
Advertised Title Administrative Associate II
Campus Location Main Campus (Memphis, TN)
Position Number 022665
Category Staff (Hourly/Monthly)
Department Police Services
Minimum Position Qualifications
Bachelor’s degree and two years of appropriate experience. An equivalent combination of education, training and experience may be substituted for the degree requirement. 
This position requires a notary or successful completion to become a notary within six months of hire.
Special Conditions
First consideration is given to UofM employees.
Work Schedule
Monday – Friday
8:00 a.m. – 4:30 p.m.
May need to work/travel beyond normal work schedule
Posting Date 05/15/2024
Closing Date 05/30/2024
Open Until Screening Begins
Hiring Range $48,000 - $51,000 per year
Full-Time/Part-Time Full-Time: Benefits Eligible
Working Conditions
While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
Additional Working Conditions
Special Instructions to Applicants
All applications must be submitted online at workforum.memphis.edu.
Applicants must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work experience is based on full-time hours. Part-time work experience will be prorated as listed.
Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.
Is this posting for UofM employees only? No
Positions Supervised
May supervise staff based on role and responsibility.
Knowledge, Skills, and Abilities
  • Strong Microsoft Office software, specifically Excel and Outlook.
  • Knowledge in the operation of a variety of office machines including, personal computers, telephones and copiers.
  • Ability to effectively communicate both orally and in writing.
  • Ability to work well with people with diverse backgrounds and should be organized and be able to prioritize multiple tasks.
Additional Position Information
Benefits of Employment (Applies to full-time, non-police employees only)





Job Duties


Duties & Responsibilities
Advises staff on financial, technical and operational matters, instructs and orients new members of staff. Provides secretarial and administrative support for executives and staff, to include managing, screening and handling telephone communications, greeting and directing visitors.
Duties & Responsibilities
Assists in supervision of staff by assisting in university systems training, providing instruction and guidance, assigning tasks, and coordinating activities.
Duties & Responsibilities
Manages operating budgets: department accounts, revenue accounts, grant accounts: monitors and maintains all accounts, facilitates receipt and/or transfer of monies from internal and external funding sources.
Duties & Responsibilities
May coordinate and advise on personnel matters, such as preparing personnel forms for payroll, classification, recruiting and new hire actions, interviewing and selecting new staff, employee grievances, and ensuring compliance with applicable policies.
Duties & Responsibilities
Oversees business and administrative activities for assigned area and all related programs; may be required to function independently during management absences.
Duties & Responsibilities
Performs in-depth research; compiles, organizes, and analyzes information and prepares comprehensive reports.
Duties & Responsibilities
Processes new employees, ensuring completion of personnel records, documents and mandatory training classes for new employees, scheduling medical appointments, and notifying POST upon retirement or resignation of commissioned personnel.
Duties & Responsibilities
Handles requests for police reports (including offenses and accidents), ensuring confidential information is redacted and ensuring records request payment is received.
Duties & Responsibilities
Prepares budget by forecasting unit’s operating requirements, monitoring expenses, preparing forms and documentation for expenditures, and preparing any necessary related reports.
Duties & Responsibilities
Researches and evaluates major purchases, and makes recommendations regarding purchase; reviews and approves vendor contracts and invoices.
Duties & Responsibilities
Responds to inquiries for complex information from outside the unit; conducts research as necessary, and composes appropriate response.
Duties & Responsibilities
Responsible for all of assigned unit’s financial activities; resolves account discrepancies, monitors finances, reviews and approves major requests, travel, and other budget-related issues; coordinates office operations.
Duties & Responsibilities
Schedules and organizes meetings and other events by making any reservation/rental/audio-visual/catering arrangements and preparing agendas.
Duties & Responsibilities
Serves as informational resource to internal and external customers; provides advice and counsel; assists staff with complex inquiries, problems, or projects that require independent judgment and interpretation of policies and procedures.
Duties & Responsibilities
Performs other duties as assigned.

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