Administrative Assistant

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Work type:Staff
Senior management: College of Veterinary Medicine
Department: Population Health Sciences Dept
Location:Blacksburg, Virginia
Categories:Administrative / Clerical, Veterinary Medicine

Job Description

Provides administrative assistance to Department Head and Department of the Population Health Science of the Virginia-Maryland College of Veterinary Medicine, at Virginia Tech, to ensure an efficient level of daily office management. Duties include, but not limited to drafting and editing materials, scheduling meetings, processing personnel actions, and acting as the overall department coordinator. Processes and reconciles department expenditures and prepares monthly budget status reports. Ordering items for department, scheduling and arranging travel and lodging for faculty, visiting faculty and prospective candidates. Organizing and storing documents related to departmental faculty, committees, and confidential departmental matters. Knowledge of Promotion and Tenure (P&T) process.

Required Qualifications

Experience providing senior level administrative support; strong computer skills with advanced word processing and spreadsheet skills; HR/bookkeeping/accounting experience; ability to work independently and within a team environment; ability to make decisions, organize and prioritize work, and perform multiple tasks simultaneously; excellent communication and interpersonal skills with the ability to work effectively with a diverse clientele and to create and maintain collaborative relationships.

Preferred Qualifications

Knowledge of university forms, policies, and procedures preferred. Previous experience with Microsoft Excel, Word, and power Point. Previous experience with VT University systems such as Banner, HokieMart, Chrome River (Travel System), Virginia Tech Foundation, MicroStrategy, and Time Clock Plus. Knowledge of I-9 system, PageUp Applicant Tracking System/LMS/Onboarding, as well as other onboarding best practices.

Salary Information

Pay Band 3; to commensurate with experience

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Dr. Laura Hungerford at [email protected]  during regular business hours at least 10 business days prior to the event.