Administrative Assistant

Details

Posted: 24-May-24

Location: Notre Dame, Indiana

Type: Full-time

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 5277556

Administrative Assistant
University of Notre Dame
The University of Notre Dame (ND.jobs ) is accepting applications for a Administrative Assistant.
Applications will be accepted until 06/03/2024.
The Administrative Assistant plays a key role in the Department of Applied and Computational Mathematics and Statistics . This individual serves as the first point of contact for those visiting the department. Reporting to the Department Administrator, the Administrative Assistant's top priorities will be to:

• Coordinate colloquia, seminars, and lecture-series for the department
• Provide administrative support to the Director of Undergraduate Studies (DUS)
• Monitor and assist with registration, including processing eForms, scheduling advising meetings, helping to resolve course-related issues, administering crosslistings, and assisting with room and schedule changes
• Assist with the coordination of various events for undergraduates, including the graduation ceremony and reception, and undergraduate-related talks
• Collect syllabi and course descriptions from instructors
• Assist faculty with exam printing, exam retention, scheduling rooms for exam grading, scheduling makeup exams, and related tasks
• Work with faculty coordinator on summer research program
• Verify graduation list of ACMS majors, ACMS honors, and concentration
• Manage and maintain departmental room reservations, supply inventory, office equipment, and bulletin boards
• Collaborate with the other department staff as a team to support the overall needs of the department
• Other duties as assigned

To learn more about all of the outstanding benefits of working at the Univerity of Notre Dame, please visit https://hr.nd.edu/employment/ .
Minimum Qualifications:
Education and Experience:

• High school diploma or GED (or equivalent)
• 1 - 2 years of administrative experience
• Experience with Google applications (Gmail, Calendar, Docs, Sheets, Forms, Slides) and Microsoft Suite (Word, Excel)

Skills:

• Excellent organizational and communication skills
• Ability to respond to multiple tasks and questions with frequent interruptions
• Must be self-motivated, take initiative, be able to prioritize tasks, and learn quickly
• Must be able to maintain the confidentiality of student files and departmental issues
• Excellent interpersonal abilities

Preferred Qualifications:
ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.
Equal Opportunity Employment StatementThe University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S24989 . For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd . The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.
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About University of Notre Dame
The University of Notre Dame was founded in November 1842 by Rev. Edward F. Sorin, C.S.C., a priest of the Congregation of Holy Cross, a French missionary order. It is located adjacent to South Bend, Indiana, the center of a metropolitan area with a population of more than 315,000. Chartered by the state of Indiana in 1844, the University was governed by the Holy Cross priests until 1967, when governance was transferred to a two-tiered, mixed board of lay and religious trustees and fellows.
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