Administrative Assistant

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The Department of Biochemistry & Molecular Biology has an exciting opportunity for a (part-time) Administrative Assistant position. The incumbent performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.  

CORE JOB FUNCTIONS                                                                                          

• Supports department and/or department leadership with daily clerical tasks.

• Prepares basic reports, charts, budgets and other presentation materials.

• Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.

• Plans meetings and takes detailed minutes, as needed.

• Answers phone calls, provides information to callers or connects callers to appropriate staff.

• Schedules appointments and updates calendars.

• Makes travel arrangements and reservations for department leadership and staff, as needed.

• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

• Greets and provides general support to visitors.

• Develops and maintains department filing system.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                        

• High school diploma or equivalent required

• Minimum 1 year of relevant experience

DEPARTMENT ADDENDUM

Department Specific Functions

The Department of Biochemistry & Molecular Biology is seeking a talented and detail-oriented individual to join our team as a social media/communication administrative assistant. This role is crucial in enhancing our department's communication strategies, maintaining an up-to-date online presence, and supporting our dedicated team of volunteers. 

• Develop and execute a comprehensive plan for the department's newsletter, ensuring timely and engaging content.

• Collaborate with the department to gather relevant information, success stories, and updates.

• Design visually appealing layouts and graphics to enhance the overall aesthetic of the newsletter.

• Manage the distribution process, including scheduling and sending newsletters to department stakeholders.

• Maintain and update the department's website to reflect current initiatives, events, and achievements.

• Collaborate with internal stakeholders to ensure website content aligns with organizational goals.

• Assist in the development and improvement of the department's volunteer application process.

• Work closely with the Volunteer Coordinator to streamline and update the application forms and procedures.

• Provide support to potential volunteers by answering inquiries and guiding them through the application process.

• Maintain a database of volunteers, ensuring accurate and up-to-date information.

• Will work as liaison between the IT Department and BMB Department to ensure websites are up to date.

#LI-GD1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Part time

Employee Type:

Temporary

Pay Grade:

H4