Administrative Assistant

Temporary Employment Program

Temporary Employment

77374BR

Job Summary

Please note: this is part-time (20 hours per week) that will be a combination of remote and on-site work in Fremont.

Key Responsibilities:

• Investigate and obtain physician license number, address, fax number, and medical group information for physicians listed on pathology reports and not in the statewide reporting source management database.
• Correspond with physician offices and reporting facilities through fax, GBACR secure web portal, or telephone to obtain missing case information such as social security number, race/ethnicity, and date of diagnosis.
• Provide administrative support to Administrative Assistant 3.

The hourly compensation range for this role is $25.72 - 36.59. An offer will take into consideration the experience of the final candidate, position requirements, AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: UCSF Compensation and Benefits

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• High school diploma 
• Good computer program skills in Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat, Google Docs, and Internet researching 
• Excellent written and oral communication 
• Maintain confidentiality at all times 
• Strong attention to detail 
• Ability to effectively handle high stress situations, calmly respond to others in tense or difficult conversations, diffuse potentially hostile situations, and recognize when and how to de-escalate aggressive or unprofessional behavior from others 
• Ability to work with a wide variety of individuals including other administrative support personnel and external professionals (physicians, cancer registrars and medical record personnel)

Preferred Qualifications

• Experience in a health, medical or research environment

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

004723 BLANK AST 2

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Temporary Employment

Appointment End Date

30-Jun-2024

Location

Fremont, CA, Hybrid