Administrative Assistant

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Job Title:
Administrative Assistant

Department:
James | SSCBC Mammography

Scope of Position/Position Summary

The Administrative Assistant is responsible for assisting leadership (Director, Administrator, Managers) by performing various administrative and clerical functions. Administrative duties include but are not limited to: maintain calendars, schedules meetings via Microsoft Teams and Zoom, draft letters, open mail and prioritize meetings and appointments.  Arranges travel and submits reimbursement documentation, maintains HR files within the departments, assists managers with clerical duties, and maintaining office supplies and equipment.  Perform computer data entry tasks including tracking of staff education.  Assists with timekeeping, contact person for various sources of documentation, distribution point for all internal and external communications. Must be able to adapt to new environments and maintain an organized workspace.

Minimum Qualifications

Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; 6 mos. experience (600 hrs course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service. Some positions require one year related medical secretarial experience or completion of an associate's degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description. Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.

Career Roadmap

FUNCTION: Business & Planning

SUB-FUNCTION: Administrative Assistant

CAREER BAND: Individual Contributor - Technical

CAREER LEVEL: T1

Additional Information:

Location:
Spielman Comprehensive Breast Center (0874)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.