Administrative Assistant

Details

Posted: 17-Feb-24

Location: St Paul, Minnesota

Type: Full-time

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 5028642

Administrative Assistant
Division: Academic Affairs
Department/Office: OTA - Online
Advertisement:
St. Catherine University invites applications for the Administrative Assistant position with the Occupational Therapy Assistant (OTA) Online Program.
TThe OTA Online Program is fully accredited by the Accreditation Council for Occupational Therapy Education of the American Occupational Therapy Association (AOTA). The Administrative Assistant works predominantly remotely, but must be able to occasionally work on campus to complete tasks as needed. The Administrative Assistant will provide support services for the OTA program by organizing and coordinating department activities to facilitate efficient operations. The Administrative Assistant will also organize and coordinate program files, accreditation processes, databases, and fieldwork data files for students.
Responsibilities:

• Support contract process by initiating contracts and tracking contract progress.
• Assist partners at Orbis with hiring new adjuncts and lab instructors.
• Create new hire notifications and follow up with new hires and HR to ensure paperwork is completed.
• Build and maintain faculty, adjunct, and lab instructor personnel files to include updated CVs, licenses, evaluations., Form Es, and Form Fs.
• Support the peer review process to initiate and finalize annual peer reviews of adjunct and lab instructors.
• Track OT license to ensure that faculty, adjuncts, and lab instructors have the necessary licensing to teach in accordance with ACOTE/AOTA.
• Offboard faculty (including adjuncts and lab instructors), including termination notification to HR department, and complete and submit the HR separation checklist.
• Assist the Program Director with updating the course schedule for the Registrar's Office.
• Document faculty teaching schedules to monitor credit loads.
• Mail student clinical IDs to lab instructors.
• Reserve campus lab space for Minnesota cohorts and update program and room calendars.
• Facilitate the book adoption process.
• Take and archive department meeting minutes.
• Gather data, forms, and documentation for accreditation monitoring.
• Monitor, order, and ship OTA pins for the pinning ceremony.
• Set up a pinning ceremony Jamboard each semester.
• Create CEU certificates or other verification for department training.
• Post department announcements and job postings on Facebook.

Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees including:

• Three weeks of accrued vacation time as well as fourteen (14) paid holidays and six paid 'gift' days when the university is closed.
• Accrued sick time.
• Free tuition for employees and reduced tuition for their families after one year of service
• Health, dental, and vision insurance
• 403b retirement plan access
• Six weeks of paid parental leave after one year of service

St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation's largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master's and doctoral programs in traditional day and evening/weekend/online formats.
Minimum Qualifications:

• High School Diploma or GED
• Ability to organize, prioritize, carry out, and complete tasks (assigned and unassigned) for all the staff and faculty
• Ability to work independently, efficiently, and meet deadlines
• Experience with Microsoft Office programs, databases, and the internet

Preferred Qualifications:

• Experience in higher education

We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the universitys commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.
Application instructions:
Posting Number: 20220561-STAFF
Posting Start Date: 02/15/2024
Application Deadline: 3/3/2024
To apply, visit https://stcatherine.peopleadmin.com/postings/8734
St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to 'love of neighbor without distinction' and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at [email protected] or 651-690-6565.
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About St. Catherine University
St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for all genders. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats.
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